Job description

JOB
The State Crime Lab is seeking a well -organized professional level Executive Assistant to provide support to the Director and Assistant Directors of the Crime Lab. This is a great opportunity for an individual who is adept at balance multiple priorities within a high profile organization. The Crime Laboratory consists of thirteen (13) forensic laboratory and support sections located in three (3) geographic locations (Raleigh, Greensboro and Edneyville), with a total of 214 employees. The laboratory provides: Consultation on the value, use, collection, and preservation of evidenceAnalysis of evidenceExpert testimony in court proceedingsAssistance collecting evidence and processing crime scenesRead more about the lab here: https://ncdoj.gov/crime-lab/PUBLIC CONTACTThis professional position requires someone comforable with public contact both internal and external to the organization providing support to the office of the Director; iteracting with the crime laboratory criminal justice partners and the public at large, including law enforcement officials, news media, community college system, court system and laboratory employees and will independently answer questions when possible.Schedule and coordinate appointments and make travel arrangements for the Director.Schedule and arrange laboratory tours for various law enforcement and civic groups. Serve daily as communication liaison between the Director and Assistant Directors and the Crime Laboratory staff .Establish and maintain a rapport with Crime Laboratory secretarial staff This position assists the Quality Manager with scheduling Mock Courts for staff. RECORDS AND REPORTSThis position is responsible for the review, verify and compute a variety of activity summary reports from laboratory supervisory personnel, some of which include acitivity summary reports, monthly vehicle mileage and expense reports, expense accounts for laboratory supervisors; maintain and periodically update the State Personnel Manual, District Attorney Roster, Sheriff/Police Officer roster, and the Crime Laboratory Employee Photo Identification Book.ACCOUNTS PAYABLEInvoice Review, Audit and Keying: This position is responsible for reviewing invoices from vendors. COMPOSITIONCompose and format letters a variety of letters on behalf of the Director and Assistant Directors of the State Crime Lab. Some are standard template and some letter are specific to an event or issue.Compose minutes from Manager/Supervisor meetings.Complete all human resource support activities for the crime laboratory: Renewal paperwork necessary for contract employees;Create & maintain organizational charts;Receive from sections and prepare lab director responses and/or endorsements for personnel actions (reallocations, promotions, negative personnel actions, etc.)Review and submit job description revisions and updates;Receiving resignation or retirement letters and completing approrpriate paperwork for the Lab as well as DOJ HR;Planning and coordinating retirement functions.OTHER ASSIGNMENTS: Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. One example is the organizing, planning and coordinating the quarterly Forensic Science Advisory Board meetings. THE STARTING SALARY FOR A NEW HIRE TO THIS POSITION IS LIMITED TO THE RECRUITMENT RANGE OF $41,429 to $64,732. Salary determination is based upon the candidate's education and experience related to the position, as well as departmental budget and equity considerations. Note to Current State Employees: The salary grade for this position is NC11. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. Please detail ALL work history including non-state service experience. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY or MAY NOT result.Selected candidate will undergo and must successfully complete a comprehensive background investigation which may take several months to complete. The background investigation includes: credit and arrest checks; interviews with associates, personal and business references, past employers and neighbors; verification of education achievement, and urinalysis drug screening and polygraph.Out of state applicants may be required to return to the lab several times at their own expense. WORKING AT THE STATE CRIME LAB, RALEIGH includes: Easy access to downtown Raleigh, local shopping centers, healthcare providers and highways (70, 40 and 440)Beautiful grounds with jogging/walking trailsFree parkingPatio diningFood trucks100% Paid parent leave compensation up to 8 weeks for eligible employeesAnnual Flu Shot ClinicEmployee Engagement and Staff Development Activities Including on site nutritional visits, wellness activities, therapy dogThe State of North Carolina offers employer paid health insurance plus twelve paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at Employee Benefits.

EXAMPLE OF DUTIES
A. This individual should be knowledgeable of the following: Office procedures, methods and practices,Considerable knowledge Crime Laboratory operational policy and procedures, program services, rules, and regulations and apply this knowledge in performance of administrative tasks.Capabilities and limitations of each section of the Crime Laboratory,Forensic science terminology,Microsoft Office SuiteB. Skills This person should be skilled in: Typing,Use of correct grammar, spelling and sentence structure,Organizing work flow and coordinating activities,Planning and coordinating a variety of appointments, meetings and conferences as required.C. Abilities The following abilities are necessary: Represent the Laboratory in a professional manner,Establish and maintain effective working relationships with Laboratory personnel and representatives of the Criminal Justice Community,Communicate effectively and professionally with clients/customers and staff, in written form and the ability to present ideas in a clear and concise manner;Compose, edit, define and disseminate materials independently,Learn, interpret and explain policies, regulations, and programs,Plan and organize work schedules, provide direction to staffSet priorities, meet deadlines, and handle all duties with little or no supervision,Exercise judgment, discretion, and negotiation skills in problem situations,Record, compile and summarize data.Express and effectively convey persuade and negotiate information and ideas to groups or individuals.Ability to identify and understand issues, problems, and opportunities; determine course of action; develop appropriate solutions and coordinate the action through implementationAbility to compile, assimilate, organize, and analyze printed and electronic information.

MINIMUM QUALIFICATIONS
Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution;or Associate s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience;or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

SUPPLEMENTAL INFORMATION
The NC Department of Justice accomplishes our goals through our DOJ Organizational Values of Public Service, Integrity, Excellence, Teamwork, Diversity, and Innovation. We encourage all qualified candidates who are committed to these values and want to make a difference in the lives of our citizens to apply for this people leader opportunity.Please be sure to complete the application in full. Note the following: If multiple applications are submitted to an individual posting, only the most recent application received before the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date Resumes and cover letters: To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer. Using the terms "See Resume" or "See Attachment" will not be accepted, and your application will be rejected as incomplete. Cover letters are highly encouraged but not required. Transcripts: Degrees must be received from appropriately accredited institutions. A copy of your transcripts indicating the degree obtained can be uploaded with your application. If a transcript has been requested, your application will be considered incomplete if you do not provide one. Using a photograph of your diploma is not acceptable. Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency. Any licenses or certificates must be included in the appropriate Section of the application form. Veterans Preference: Applicants seeking Veteran's Preference must attach a copy of their DD-214 or discharge orders. Application status: To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks. All applicants will be notified by email once a position is filled. NeoGov Help Line: If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please get in touch with the NC DOJ Human Resources office. The NC Department of Justice is an Equal Opportunity Employer. The NC Department of Justice uses Merit-Based Recruitment to select from among the most qualified applicants to fill positions subject to the State Human Resources Act. CONTACT INFORMATION: NC Department of Justice Human Resources Office Lisa Sasser, Recruitment Specialist 114 W. Edenton Street Raleigh, NC 27603 919-716-6490

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