The University of Alabama at Birmingham (UAB) seeks an Executive Assistant I. Serves as the point of contact for the school and provides diverse, complex and often confidential administrative and support services to the Dean of the School of Public Health. Regularly demonstrates the ability to deal with high level contacts inside and outside the institution. Assists with coordinating special events for the school in event pre-approvals, lining up venues, estimates, and payment (turning in payment requests with supporting documentation and tracks payments/reimbursements). Responsible for general office management.

Key Duties, Primary Responsibilities:

• Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive
• Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution
• May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications
• May handle human resources related duties, general office management and supervise support staff
• May coordinate special projects
• Requires knowledge of organization policy and procedure and a high level of technical skill
• May monitor financial, budgetary and personnel processes
• May be responsible for event planning

Knowledge, Skills, Abilities and Worker Characteristics:

• Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions
• Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail
• Must be an exceptional listener and communicator who effectively conveys information verbally and in writing
• Have stamina, drive and perseverance to handle pressure well
• Must be willing and able to resolve problem situations
• Must be a computer-literate performer with extensive software proficiency
• Have proven relationship-building experiences with unsurpassed interpersonal skills
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion

Annual Salary Range – $41,175 - $66,915

Qualifications:

• Bachelor's degree in a related field
• Two (2) years of related experience required
• Or an equivalent combination or relevant education and/or experience