Job description
More than a career - a chance to make a difference in people's lives.
Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.
Job Summary
This is a stand-alone position who provides support to VPs, GMs, Managing Directors or multiple Directors. Exercises confidentiality, tact and diplomacy. Uses business software applications (e.g., word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Works within established procedures with a moderate degree of supervision; serves in non-exempt capacity.
The Carolinas West R&PM Executive Assistant will provide administrative support for Project Management and Construction Management. The position will be based in the Charlotte General Office and will generally spend 2-3 days/week at the uptown Charlotte office and 1-2 days per week at the Toddville Field Headquarters off of Freedom Dr.
Job Responsibilities
- Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc
- May prepare responses to routine correspondence and inquiries
- Receives, screens and directs incoming calls, visitors, mail and e-mail
- Maintains files, records, calendars and diaries
Provide general administrative support to Resource and Project Management in Charlotte
- Assist with calendar management for General Manager and Directors.
- Assist with space planning and work with Facilities to resolve floor maintenance issues.
- Assist with planning for meetings and special events, including space, scheduling, agenda/materials preparation, and meals.
- Assist floor occupants with IT needs such as hardware and software.
- Maintain office supplies for the floor.
- Serve as timekeeping administrator for the group.
- Coordinate maintenance of copiers, printers, plotters and other office equipment.
- Maintain coffee supplies and equipment.
- Maintain personal protective equipment locker and contents.
- Maintain email distribution lists for each group.
- Assist with travel planning for GM and Directors by arranging business travel, coordinates meeting arrangements, and tracks expenses.
- Participate in various project and staff meetings, keeping the agenda, taking notes and facilitating presentations.
- Help with on-boarding new employees and contingent workers including acquisition of IT equipment.
- Maintain onboarding and off-boarding guides/checklists.
- Assist with acquisition of flame retardant clothing and insect treatment.
- Schedule and facilitate semi-annual service awards lunch.
Assist with database, records updates, invoices, and reports.
- Assist with entry of capital failure requests and accounting.
- Assist with updates for NC lien waver forms.
- Reconcile credit card statements for purchases of office supplies, coffee, and other administrative materials.
- Assist with expense reports for Directors and GM.
- Assist with entry of PlantView events and OpEx Observations.
- Run monthly financial and project reports and distribute to staff.
Basic Qualifications
- Bachelors in Other Related
- 2 years minimum required related experience
- In Lieu of Degree, 4 years minimum required related experience
Working Conditions
- The position will be based in the Charlotte General Office and will generally spend 2-3 days/week at the uptown Charlotte office and 1-2 days per week at the Toddville Field Headquarters off Freedom Dr.
- Onsite Mobility Classification – Work will be performed at a company facility.
- This position is an office position.
Travel Requirements
Not required
Relocation Assistance Provided (as applicable)
No
Represented/Union Position
No
Visa Sponsored Position
No
Posting Expiration Date
Monday, February 13, 2023
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
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