Job description

Executive Assistant

This position is contingent upon awarded contract.

Reports to the Center Director and is an hourly, non-exempt position. Performs complex secretarial and clerical tasks using a personal computer. Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards of: workplace relations and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning; interpersonal skills and independent living.

Duties and Responsibilities:

• Demonstrates and abides by Aleut Core Values and operating principles.

• Type business letters, memoranda, reports, charts, etc. on a personal computer.

• Composes and prepares routine correspondence for signature.

• Takes and transcribes dictation.

• Independently prepares recurring reports for review and signature.

• Sends and retrieves messages via email.

• Faxes and retrieves incoming messages on a regular basis.

• Performs system backup procedures on the computer.

• Maintains a safe environment for all computer equipment, data files, supplies, etc.

• Attends meetings and conferences to furnish information and take notes.

• Schedules appointments and maintains the Director’s calendar.

• Arranges for meetings and conferences. Makes travel arrangements, as necessary.

• Assists the Director with preparations and arrangements for special events.

• Establishes and maintains confidential files and records.

• Proofreads and corrects grammatical, punctuation and spelling errors.

• Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.

• Orders necessary office supplies and equipment.

• Operates office machines and instructs others in the operation of same.

• Assists in the training of new clerical personnel.

• Attends in-service training sessions.

• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

Education and Experience Requirements:

• High School diploma or GED required.

• Two (2) years related experience required.

• Prefer four (4) years supporting Leadership level.

• Ability to complete all mandated training requirement per government and management directives required.

Job Type: Full-time

Schedule:

• Day shift

Ability to commute/relocate:

• Miami Gardens, FL 33056: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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