General Summary:

The Executive Assistant conserves the President & CEO or Chairman’s time and promotes the corporate image internally and externally. Also serves as the liaison between the President & CEO or Chairman, key executives and employees. This position will also assist the General Counsel in some day to day functions and special projects.

Essential Job Functions:

• Welcomes visitors, reviews correspondences, arranges company dinners and other corporate functions; answers questions and meeting requests directed to the President & CEO
• Manages workload, acts as the gatekeeper and follows up on meetings with internal and external clients/contacts
• Arranges corporate travel and meetings
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation from others, monitoring progress, problem-solving and making adjustments to plans.
• Improves results by evaluating and re-designing processes and implementing changes, as needed
• Enhances President & CEO’s and corporation’s reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments

Education:

• Bachelor’s degree in related field preferred

Experience:

• Minimum 5 years of experience in an Executive Assistant capacity with C-level management

Skills/Competencies:

• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, Windows Explorer and Internet Explorer
• Excellent oral and written communication skills
• Excellent analysis and problem solving skills along with good judgment and decision making ability
• Shows initiative

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply now!