Job description

Executive Assistant

Reports to: Chief Administrative Officer FSLA Status: Exempt

Department: Administrative Revised Date: November 2022

INTRODUCTION

Central Neighborhood Health Foundation is a Federally Qualified Healthcare Center (FQHC)

committed to the Triple Aim as described by the Institute for Healthcare Improvement.

Improving the US health care system requires simultaneous pursuit of three aims: 1) improving

the experience of care, 2) improving the health of populations, and 3) reducing per capita costs of

health care. Preconditions for this include the enrollment of an identified population, a

commitment to universality for its members, and the existence of an organization (an "integrator") that accepts responsibility for all three aims for that population.

SUMMARY

The Executive Assistant will report directly to the Chief Administrative Officer and will assist them with daily responsibilities such as preparing reports, organizing meetings, maintaining records, and attending meetings. In addition, the Executive Assistant will be the receptionist for the corporate office and will be assigned duties such as answering phone calls, welcoming visitors, and receiving mail.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following functions:

· Works directly with the Chief Administrative Officer (CAO) to support all aspects of their daily responsibilities.

· Organizes and prepares for meetings which includes gathering documents, recording meeting discussions, scheduling, sending reminders, and organizing catering when necessary.

· Draft, review and send communications on behalf of the CAO.

· Prepares reports by collecting and analyzing information.

· Maintains various records and organizes files.

· Maintains the reception area and answers any incoming phone calls in a polite and professional manner.

· Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.

· Maintains discretion and protects operations by keeping information confidential.

· Maintains office supply inventory by checking stock to determine inventory level.

· Communicates and orders supplies for other departments within the corporate office.

· Receives any incoming mail and distributes to the correct departments.

· Other duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· Bachelor’s Degree in Business or related field.

· Three to five years of administrative experience.

· Three to five years of executive assistant experience.

· Extensive Microsoft Office knowledge.

NECESSARY SKILLS

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

· Ability to work independently and to carry out assignments.

· Excellent organization and time management skills.

· Exceptional writing, editing, and proofreading skills.

WORK ENVIRONMENT

Described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Variations in conditions may occur under certain circumstances.

CONFIDENTIALITY

Maintains patient, employee and Foundation confidentiality at all times, discussing patient or employee business only with appropriate parties who have a bona fide need to know; and communicating only the minimum amount of information necessary with respect to protected health information (PHI) as defined by the Health Insurance Portability and Accounting Act of 1996 (HIPAA).

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Schedule:

• 8 hour shift

Experience:

• Receptionist: 3 years (Preferred)
• Administrative: 3 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.