The Executive Assistant supports BRG Corporate Finance’s Office Leader and other Managing Directors in the New York office. The ideal candidate is a polished and experienced professional who takes initiative, is flexible and enjoys working in a results-driven, entrepreneurial and global environment. The individual should exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. As this position combines support of an executive plus other senior client-facing producers, the person in this role must diplomatically maintain an appropriate and realistic balance between the work and expectations of several senior persons with different priorities.

The Executive Assistant should have the ability to work independently on projects from conception to completion, periodically work under pressure and handle a wide variety of activities and confidential matters with discretion.

Communication/Coordination

• Develop a strong partnership with and understanding of the work of the Practice Leader and the team and be an engaged, sophisticated facilitator of their effectiveness in executing BRG Corporate Finance's strategic and operating goals.
• Provide a bridge for smooth communication and coordination of activities between the Practice Leader’s office, direct reports, BRG experts and other internal departments.
• Coordinate closely with other executive assistants supporting BRG's experts and its leadership team.
• Provide support for the practice activities of several senior client-facing experts with the ability to broadly understand the context and requirements of their work.
• Display a high degree of discretion with sophisticated abilities to recognize and handle sensitive and highly confidential information in an appropriate and compliant manner.

Schedule/Calendar Management/Travel

• Arrange meetings and other contacts (external and internal) between clients (and other external parties), BRG leadership and/or other BRG team members. This work often involves an international component and/or accommodating multiple time zones.
• Provide meeting logistics support including coordinating conference calls and other meeting technologies, meeting rooms, catering services, and other reservations as needed.
• Coordinate business travel arrangements, both domestic and international, this may include obtaining visas, booking of accommodation, flights, car services, etc.
• Handle time and expense reporting, including occasional currency exchange related tasks.

Project/Engagement/Client Support

• Support senior experts in various project related tasks including research, compilation and production of expert reports.
• Support senior experts in various client interactions including set up of new matters, client/partner correspondence and meetings plus billing and collection.

Qualifications:

• Education: Bachelor's degree required
• Experience: Minimum of 5 years of high-level support experience, preferably in a professional-services setting such as consulting, legal or accounting.
• Previous experience in organizations with global presence preferred.
• Technical savvy is key - intermediate to advanced computer skills required in MS Word, Excel, PowerPoint and Outlook.
• Advanced Excel skills preferred plus a demonstrated ability to assess, research and enjoy resolving information technology challenges.

Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including executive team, experts, staff and other external partners.
• Forward-looking thinker who demonstrates the ability to anticipate needs, proactively solve problems and combines a willingness to take initiative with sound judgement.
• Demonstrated ability to achieve goals, multi-task and prioritize activities in a rapidly changing high-stress environment and be adaptable to various competing demands.
• Meticulous attention to detail, exceptionally organized and proven time management skills.
• Resourceful team-player with the ability to self-motivate, manage and work independently.
• Demonstrated consistently positive approach along with the highest level of customer/client service and responsiveness.
• Excellent verbal skills coupled with proven ability to handle confidential information with discretion.
• Strong writing and editing skills.
• Flexibility in adjusting work schedule on occasion and willing to work overtime as needed.