Job description

Do you enjoy supporting high level executives? Do you thrive in a fast paced work environment? If so, we are looking to add an Executive Assistant to our growing team!

This role will report and support a high level executive. This candidate will need to have strong skills and experience supporting managers, directors, or high level executives.

Duties: -Provides complex and confidential administrative support to a deputy director and coordinates multi-faceted administrative functions

-Compiles and prepares sensitive and confidential human resources related documents to include typing and editing documents requiring a full range of word processing capabilities.

-Create, update, and maintain organizational charts for the Division.

-Maintains thorough record of projects and manages a complex tracking system for the deputy director to ensure that multiple projects and assignments delegated to staff are completed according to established deadlines and properly recorded for historical purpose.

-Screens and processes all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.

-Manages a complex appointment/activities calendar for the deputy director and records minutes of meetings as needed by the deputy director.

-Establish in-person meetings and virtual meetings as required by the deputy director.

-Coordinates and orders supplies for the office.

-Completes vouchers, requisitions, and purchase orders.

-Make travel arrangements for the deputy director and maintain the automobile record assigned to the department.

-Maintains confidential records in an organized and systematic fashion. Qualities &

Skill Sets: -Excellent multi-tasker -Proactive -Strong Microsoft skills (especially Excel) -Detail-oriented -Excellent written and verbal skills -Maintains confidentiality -Professional -Reliable/dependable -Organized -Good judgment -Able to work in a fast-paced environment -Able to adapt to change quickly This role offers full benefits!

Job Type: Full-time

Pay: Up to $40,000.00 per year

Benefits:

• 401(k)
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Columbia, SC 29201: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Executive: 2 years (Required)

Work Location: One location

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