Job Objectives:

As the Executive Assistant, support the Chief Information Officer and related team members in the following manner:

Duties and Responsibilities:

• Answer all incoming calls to the team switchboard, taking messages and transferring calls to the appropriate individual
• Perform general office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations
• Maintain Office space
• Develop and maintain an organized system of file management and retention
• Complete expense reimbursements for the CIO and other senior members of the IT team
• Make travel and hotel arrangements
• Calendar management for the CIO and related team
• Schedule meetings and arrange video/conference calls. Arrange required meeting hospitality for colleagues and visitor (meals, transportation)
• Update and reserve shared conference rooms via centralized calendar booking system
• Assist visiting executives as required
• Other duties and special projects as required

• Candidate must have a thorough knowledge of administrative practices, procedures and office management skills, as typically acquired through 5+ years’ experience in an administrative role
• Excellent interpersonal skills at all levels of business, including interacting with staff and external business parties
• The ability to work independently and make business decisions as appropriate; must be comfortable and knowledgeable enough to do so
• Experience managing high profile relationships with a professional demeanor
• Demonstrated skill in meeting deadlines and managing priorities.
• Experience in a professional services or financial services firm preferred
• Project management experience
• Excellent computer skills including Microsoft office, Word, Excel, and PowerPoint
• High degree of flexibility

Our Business

Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings, Limited and benefit from a strong capital base and a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.

Our generous benefits package includes: Health, Dental and Disability Insurance, a company match 401k plan, and Group Term Life Insurance. Allied World is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will be considered for employment without regard to an individual's race, color, national origin, religion or belief, sex, gender, gender identity, age, genetic information, marital or civil partnership status, family status, sexual orientation , military, veteran status, disability or any other characteristic protected by law.

To learn more, visit awac.com, or follow us on Facebook at facebook.com/alliedworld and LinkedIn at linkedin.com/company/allied-world.