NCQA is hiring two Executive Assistants! This position performs a variety of complex executive-level tactical duties to support the Chief People and Diversity Officer and Chief Technology Officer with a second position supporting the SVP of Quality Measurement & Research Group. This includes administrative support to the Assistant Vice Presidents, project support for the departments and business units of Human Resources, Information Systems and Information Technology, and company-wide communications. Requires ability to work independently and responsibly, make sound decisions, exercise good judgment and initiative, manage projects and respond quickly to changing priorities.

Primary Responsibilities:

Executive Support:

• Manages meeting schedules, calendars and materials preparation for executives.
• Acts as point of contact for inquiries from NCQA staff regarding the departments supported.
• Ensures that executives are prepared with meeting materials for daily activities.
• Responds to executive requests and delivers slide decks, documents, materials, etc.

Project/Communications Support:

• Prepare weekly communications for company newsletter (sMatters) and update main SharePoint page.
• Responds to requests of department executives on special projects and gathering of information.

Meeting Support:

• Prepare and schedule meetings for departments supported. This includes weekly team meetings, 1:1s with executives, group/committee meetings as well as semi-monthly all employee meetings.
• Prepare, collect and organize content for slide decks, documents and other materials as requested.

Reporting:

• Responds to requests of executives, including aggregation of monthly departmental reports, Board of Director reports; other requested reports.
• Coordinates logistics and travel for meetings and speaking engagements.
• Complete department executives, AVPs and Director’s expense reports.

SharePoint:

• Maintains executives files/electronic sites (private department SharePoints, One Drives, Teams Pages, etc.) and assist with other duties, as assigned.

Requirements:

• Bachelor’s degree or experience in lieu of education.
• 4-5 years of progressive administrative experience and past experience supporting multiple executives.
• Handles logistics for executive and departmental meetings/events
• Proficient in the following Microsoft Office applications: Word, Excel, PowerPoint, SharePoint, Visio, OneNote, Outlook
• Navigate Salesforce-based systems
• Confirm departmental reports are completed and submitted to appropriate staff on time, e.g., Monthly Operating Reports and Board of Director Meetings documents
• Strong communication and customer service skills
• Flexibility and adaptability

NCQA is committed to Diversity, Equity and Inclusion. We are an Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

NCQA is a drug free workplace. NCQA recruits, hires, trains and promotes individuals, and administers any and all personnel actions, without regard to race, color, religion, national origin, age, sex, pregnancy, citizenship, familial status, disability status, veteran status, genetic information, or other protected statuses under applicable state and federal laws.

NCQA will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).