Description

Snohomish County Elections, a division of the Auditor's Office, is seeking a skilled, collaborative professional to serve as our Elections Inbound Ballot Specialist. The successful candidate will coordinate the pick-up and initial processing of voted ballots and demonstrate a commitment to accessible, secure, and transparent elections.

Employees of the Auditor’s Office commit to the following:

• 
  Knowing and performing our jobs well
• Trusting that we all have good intentions
• Seeking the experience and perspective of others
• Showing kindness and patience with customers and colleagues
• Pursuing honest and considerate communication
• Embracing opportunities for improvement

If you want to join a team that emphasizes exemplary customer service, subject matter expertise, and a commitment to continuous improvement, then this job is for you! The county offers a competitive salary, generous benefits, and a pleasant work environment.

The hiring process may include the following: application review, supplemental question review and evaluation, a phone interview, and an in-person interview. Top candidates may be invited to a second interview.

Please Note: Applications for this position will be reviewed on an ongoing basis. It is in the candidate’s best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

The successful candidate must be available to start in October 2022 or sooner.

BASIC FUNCTION

Develops, implements, administers and coordinates the ballot drop box and inbound ballot sorter operations. Serves as a process lead during elections.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

• Develops, coordinates, administers and implements the pick-up and transport of voted ballots to and from ballot drop boxes, the United States Postal Service and other locations.
• Develops, coordinates, administers and implements plans and procedures for the processing of returned ballots through the inbound ballot sorter.
• Operates mechanical/technical equipment associated with the ballot drop box and inbound ballot sorter operations.
• Coordinates communications with vendors regarding technical and/or operational aspects of work.
• Assists in the acquisition of new ballot drop box locations and maintains ballot drop box site agreements.
• Participates in the recruitment, hiring, training, and supervision of seasonal elections workers to support ballot drop box and inbound ballot sorter operations.
• Serves as a process lead during elections.
• Participates in election activities as needed or required by the Elections and Voter Registration leadership.
• Performs all job duties of an elections and voter registration examiner as required.
• Performs other related duties and responsibilities as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS
A Bachelor's degree in technology, operations management, supply chain management or closely related field. Three (3) years of increasingly responsible experience in administering programs and/or operations. Two (2) years of supervisory experience. OR the equivalent combination of education and experience that provides the required knowledge and abilities.

PREFERRED QUALIFICATIONS
Previous elections experience is preferred.

SPECIAL REQUIREMENTS

A valid Washington State Driver's License is required.

Must acquire and maintain election administrator certification through the Washington State Office of the Secretary of State within three (3) years of hire.

Elections and Voter Registration Division employees may have limited vacation opportunities during election seasons and may be required to work extended hours or alternate hours during an election cycle.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

• the election processes
• Microsoft Office applications
• basic mechanical and technical principles
• basic training, teaching and evaluation practices and methods
• basic supervisory methods and technique
• customer service techniques and practices
• project design and implementation
• the election process

Ability to:

• understand and explain federal, state, and local election laws, rules and regulations governing elections
• communicate effectively both orally and in writing
• prepare accurate, clear and concise written materials
• work effectively with diverse communities, ethnicities, religions, cultural and social groups
• exhibit positive, enthusiastic and cooperative work habits
• present a professional attitude and appearance
• plan, organize and prioritize work
• work under pressure and meet strict deadlines
• participate in continuous improvement activities within the division/office
• operate with a high degree of accuracy
• exercise good judgment, work independently and
• function effectively in a team-oriented environment
• enter large volumes of data and verify records in voter registration database
• maintain effective work relationships with supervisors, peers, and the general public

SUPERVISION

This classification is supervised by the Election and Voter Registration Supervisor and Elections and Voter Registration Manager.

WORKING CONDITIONS

Work is performed in an office and a warehouse environment. Assignments may be off site. Out of county and/or overnight travel may be required. The employee is required to work overtime hours and/or weekends and/or split shifts as necessary to meet the workload of the division. During certain periods work hours may change dramatically dependent on assignment. Ability to lift objects (mail ballot trays) up to 35 pounds.