Job description

Document Control Coordinator I

Description:
Must be proficient/knowledgeable with Outlook, Word, Excel and familiar with an Intranet structure and Database related programs.

Quality Document Control Coordinator:
Ensure documents are current (within their 5-year review period)
Notify department Chemist(s) of upcoming due documents
Update, revise, and route documents for approvals
Update Master Documents List accordingly
Upload documentation to Lab/Engineering intranet
Perform self-audits of documentation

Purchasing: SAP:
Enter Requisitions for supplies, equipment/instrumentation, and services
Upload Quotes when applicable
Follow-up on orders, working with Mat Mgmt, Acct Pay, and requestor

Coupa:
Order office supplies through the Coupa program
Receive office supplies through the Coupa program

CONCUR (P-card charges):
Make purchases using P-card if supplier is not set up in SAP and obtain receipts/invoices:
Meals
Travel
Subscriptions
Etc.
Create a monthly Expense Report
Reconcile charges
Scan and upload receipts/invoices
Forward for approval, print documentation, and file

Timekeeping:
Salaried: Enter weekly time: Working Time - Time Recording -Time Sheet

Hourly workforce -KRONOS:
Enter and print hourly time sheets (from schedule provided by Supv)
Update Absence Report spreadsheet (f/h, vacation, sick-time balances)
Update Sick-Time Report spreadsheet (maintain Call-Off Sheet)
Verify payroll for hourly personnel and ensure proper coding
Notify Supv/Supt of any discrepancies
Re-verify changes and re-notify Supv/Supt to approve (Supv/Supt to notify HR)
Reset employee's password when requested

Chemical Hygiene Officer:
Responsible to update the Chemical Hygiene Plan (CHP) in accordance to 29 CFR 1910.1450 and work with Health and Safety Representative and Environmental Representative for accuracy of company policy.
Responsible to maintain all Lab documents associated with the CHP ie:
Safety Tour Checklist and Inspection Form
Schedule Lab employees to perform the monthly tour for the year
Responsible to train all Lab personnel and any other persons who perform testing in the Lab on the CHP

Training:
Maintain current status of training modules as notification is received from the Training Dept

Records Retention
Maintain supply of boxes and forms for lab personnel to utilize when sending outdated records to Iron Mountain.
Follow Corporate Policy.

Other Administrative duties: Mail desk:
Ensure incoming mail folders/boxes are current
Distribute incoming mail
Organize lunches when needed (order, setup, cleanup etc.)

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