Job description
JOB SUMMARY
Reporting directly to a Felony Prosecutor III, responsible for providing professional legal administrative support to the Williamson County District Attorney’s Office.
EXAMPLES OF WORK PERFORMED
- Organizes, documents, and notates electronic and paper case files
- Maintains confidentiality and security of records and information
- Requests defendant criminal history priors by either email, fax, or postal mail
- Assists law enforcement agencies with receipt of evidence
- Responds to internal and external status requests
- Manages physical media files and archives evidence files upon final disposition
- Receives documents from investigators or records secretary after initial discovery requests have been fulfilled
- Releases copies of evidence in criminal cases (discovery) in a timely manner to defense attorneys upon official request
- Facilitates referral of cases to County Attorney’s Office and access to Digital Evidence Management System (DEMS)
- Interacts with defense attorneys regarding the viewing of material which must be made available, but which cannot be copied pursuant to state law
- Copies, redacts, and converts video and audio files as requested in compliance with state law and court orders
- Prepares digital copies and logs-in discovery requests and receipts
- Records proof of discovery transactions in the digital file of each case
- Facilitates the Digital Evidence Management System (DEMS) discovery processes
- Reviews charging document, verifies charges with the Texas Department of Public Safety (DPS), and reports to Criminal Justice Information Services (CJIS)
- Reviews indictments and reports to CJIS
- Prepares bench warrants as directed
- Orders certified copies of prior convictions, driving, and incarceration records as directed
- Prepares Jury Seating Charts
- Updates Juror Spreadsheet with notes before and after Jury Trial
- Closes case file after final disposition and reports to CJIS as required
- Monitors felony case reports and event lists and responds as necessary
- Forwards E-file Notices to assigned prosecutor
- Receives and handles phone calls and communicates messages
- Receives, reviews, distributes, and handles correspondence
- Attends all meetings and trainings as required
- Performs special duties as assigned
- Reports directly to – Felony Prosecutor III
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions, and standing
- Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
- High-volume legal office with stressful situations
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONS
- High school diploma and two (2) years of experience in criminal justice, public administration, or a related field; OR an equivalent combination of education, experience, and/or training
- Working knowledge of Microsoft Office Suite and specific job-related technology
LICENSES AND CERTIFICATIONS
Required
- None
PREFERRED QUALIFICATIONS
- Prior experience scanning, imaging, indexing and familiarity with digital, video, and audio conversion software and procedures
- Prior experience using Odyssey Navigator or other legal case management software
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
IRREGULAR HOURS
- May be deemed essential personnel in the event of an emergency
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson
County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
ADDITIONAL INFORMATION
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
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