Diversity, Equity, Accessibility, and Inclusion at Getty: Getty believes diversity, equity, accessibility, and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply. Job Summary:

Digital Book Production Assistant

Reporting to the Design and Production Manager and working closely with the Digital Publications department, the Digital Book Production Assistant will assist in a range of duties supporting Getty’s digital publishing activity. This includes new, multiformat digital publications produced with Quire (Getty’s publishing software, https://quire.getty.edu/), reflowable e-book and PDF editions of recent and forthcoming print titles, and short-run-digital and print-on-demand printings and reprints. The job entails tracking, processing, and managing image assets and other media; digital text markup in a variety of formats; trafficking of digital production files; and ongoing quality control and maintenance of past and forthcoming digital titles.

Successful candidates will be meticulous, organized, and have a keen interest in working with modern digital production and publishing tools of all kinds. On-the-job training will be provided.

Getty Publications produces award-winning books that result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. The approximately 35 print and digital books published each year cover the fields of art, photography, archaeology, architecture, conservation, and the humanities for the general public, children, and specialists. Getty offers a collegial, family-friendly, and collaborative work environment, where work-life balance is prioritized. We support a hybrid work schedule with some days at our Getty Center offices and some days at home. Staff members can participate in community service and serve on committees on diversity, equity, accessibility, and inclusion and on mentorship and community building.

Note: Los Angeles-area residency required. This position is NOT fully remote and consists of a hybrid in-office and work-from-home schedule.

Major Job Responsibilities:

File Trafficking and Quality Control

• Assist project team to assess and organize content and assets for new digital publications.
• Partner with the project team to generate and maintain schedules for digital publications.
• Organize files and coordinate production with U.S. and overseas suppliers for short-run and print-on-demand projects.
• Assist production and design with digital reprints of backlist titles, including coordinating corrections, creating schedules, and tracking progress.
• Work with external vendors to create files for digital publishing products including e-books and web-ready PDFs; coordinate schedules, quality control, and functionality.
• Assist with final quality assurance testing on digital book formats prior to publication launch.
• Perform ongoing checks and maintenance on previously published digital projects, reporting back to the Digital Publishing Manager and/or Getty developers for fixes as needed.
• Assist in updating and maintaining digital publication guidelines.

Image Asset Handling

• Work independently and with Rights Coordinator to identify and gather image assets from Media Management (Getty’s digital asset management system) and Getty’s Imaging Services department.
• Quality check image files for size, format, and resolution. Work with project team to commission new technical illustrations and maps for digital projects as required.
• Evaluate and process final image files for digital projects and upload assets into a web-based project management tool.

Text Markup

• Convert final project manuscripts from Word into formatted plain-text files.
• Format specified elements of each manuscript; check, repair, and/or add tagging for figure illustrations, hyperlinks, pop-ups, endnotes, etc., to ensure full functionality of preview site for proofreading.
• Assist project team to enter, implement, and commit corrections throughout the development process using a web-based project management tool.

Qualifications:

• High School diploma/GED; bachelor’s degree preferred
• Minimum 1-3 years experience in publishing or digital media environment.

Requirement: All employees must be fully vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability, or sincerely held religious belief or practice will be considered. Knowledge, Skills and Abilities:

• General computer literacy. Experience with both macOS and Windows, experience in using Adobe Creative Suite software including InDesign, Photoshop and Illustrator, and HTML markup a plus.
• Strong attention to detail and outstanding organizational and communication skills
• Capable of working independently and as part of a team
• Good at prioritizing workload and meeting tight deadlines
• Strong interest in cultivating a diverse, equitable, and welcoming team environment
• Interest in bookmaking and knowledge of art history a plus

Benefits and Perks:

• 
  Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

Equal Opportunity Employer: We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.