Deputy Chief Financial Officer

Bay Aging is seeking an experienced professional to serve as Deputy Chief Financial Officer. Bay Aging is a growing, impactful nonprofit organization serving citizens in the Middle Peninsula and Northern Neck of Virginia, and across the country through a variety of programs. The position will benefit from an extended transition period during which the current Deputy CFO will provide guidance and training. Excellent opportunity for growth! 98% of employees are proud to work at Bay Aging. Come make a difference every day with us! Salary:$63,000/yr-$91,000/yr. Depends on Experience.

JOB SUMMARY

Ensure sound financial stewardship and accurate reporting for the Agency’s programs in Healthy Living, Transportation, and Housing services. Report to the Chief Financial Officer (CFO). Supervise a team of four in A/P, A/R, and Payroll Administration.

ESSENTIAL FUNCTIONS

1. Monthly close-outs (40%):

a. Responsible for timely and accurate close-outs to include reconciliation of

accounts payables and receivables, cash accounts, bank statements, general

ledger, indirect costs reconciliation.

b. Prepare monthly financial data for internal circulation and reports for the

Department of Aging and Rehabilitative Services (DARS)

c. Assistant auditors for annual audit of accounting books and audits of Agency

programs by funding sources.

2. Special projects & Management of Accounting section (20%).

a. Work with CFO on special assignments to improve the efficiency and productivity of the Fiscal department e.g. introducing direct deposit for accounts receivables, managing allocations within the GL software platform, etc.

b. Supervise and assist direct reports in their daily activities.

3. Reporting for specific programs (20%). Responsible for the accounting and reporting for the Weatherization programs and the Retired Senior Volunteer Program (RSVP).

4. Oversight of payroll and accounts payable functions (20%).

DECISION MAKING

Relies on experience and judgment to plan and accomplish goals in a complex financial environment (up to 70 different funding sources) and compliance requirements. Performs a variety of complex tasks. Leads the work of 4 employees in the Finance department. Handle the accounting work for most of the Agency programs independently. Perform a wide variety of tasks in accounting and finance. The majority of the work is driven by the monthly accounting cycle.

KNOWLEDGE

Expert knowledge of General Accepted Accounting Principles (e.g. accounts receivables and payables, banking and investing, budgeting, asset management, periodic reporting, audit preparation).

Proficient in the use of Excel (e.g. formulas, reports, graph).

Experience in Blackbaud Financial Edge General Ledger and ADP Payroll platforms (GMS).

Working knowledge of:

• Microsoft Office programs (e.g. Word, Outlook, PowerPoint)

• Financial procedures in non-profit accounting including grant accounting, compliance and reporting.

• Single Audit per CAFR 200 guidelines

ABILITIES

• Establish and maintain effective relationships with a wide variety of people e.g. co-workers, and outside entities (e.g. insurance brokers/agents, banks)

• Present ideas and financial concepts to a variety of audiences in writing and verbally.

• Excellent written communication skills (reports, letters, emails)

• Manage the work of direct reports to maintain accuracy and timeliness of work.

• Strong analytical and reasoning skills.

• Attention to details and methodical approach to fiscal work.

• Create and maintain trust through ethical behaviors and sound fiscal stewardship of the

Agency’s resources.

WORKING ENVIRONMENT

Office-based position with minimal physical requirements (ability to lift 20lbs, walking and climbing stairs). Require occasional overnight travel to training and meetings. 20% of the essential functions of the position can be performed remotely with internet connections and phone.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting or Business, and 3 to 5 years of accounting experience in non-profit organizations. Degree requirements may be met by significant experience in nonprofit accounting. Experience with Blackbaud Financial Edge and ADP software platforms desired. Must possess a valid driver’s license.

FLSA status: This is an exempt position.

Full-time benefits include: Health, Vision, Dental, 401k Retirement plan with generous match, paid annual, holiday and sick leave, life and long-term disability insurance after 6 months of employment, employee assistance program, and more.

Bay Aging is an Equal Opportunity Employer. All applicants will be considered for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran, or disability status. Bay Aging is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact MaDena DuChemin, Human Resource Manager at (804) 758-2396, Ext. 1228 or mduchemin@bayaging.org.

Disclaimer: This is not designed to cover or contain a comprehensive list of all activities, duties or responsibilities that are required of the employee. From time-to-time, the supervisor will ask job holder to perform additional duties related to the completion of the work.