Job description

Duke University:
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

DUKE LAW SCHOOL
DEAN’S OFFICE COORDINATOR
(Operations Coordinator, Job code 2835, Level 11)

Work Hours
Flexible schedule and partial remote work possible

Job Description
The Dean’s Office Coordinator will provide structural support for various faculty committees on behalf of the Dean’s Office, to include faculty-hiring committees, ad-hoc search committees and the Faculty Workshop Committee. The position will also work with the Office of Academic Affairs on reappointments, reaccreditation, and compliance. The position reports to the Assistant Dean for Academic Administration. In addition, the Coordinator will oversee the planning, implementation and execution of events sponsored by the Dean’s Office.

WORK PERFORMED
FACULTY COMMITTEES
Coordinate the administrative needs of the faculty-hiring committees. This includes:
Track candidates through the hiring process, compile and maintain sensitive information, and provide reports as needed.
Gather scholarship and other documents necessary to assess each candidate, including time-sensitive, confidential documents.
Compile documents for the committees and assist with reports on faculty appointments and promotions, including processing time-sensitive, confidential documents.
Schedule and coordinate faculty candidate travel, faculty committee meetings, job talks, and other related events or activities.
Work with faculty workshop chair to support the workshop committee to include scheduling weekly workshops and arranging travel for speakers.

ACADEMIC AFFAIRS
Work within the Office of Academic affairs to assist with the reappointment process, including gathering information, preparing detailed and confidential reports.
Assist with compliance reporting to external reaccreditation agencies as well as internal administrative agencies.

DEAN’S OFFICE EVENTS
Oversee the planning, implementation and execution of events sponsored by the Dean’s Office to include receptions, luncheons, symposiums, and retirement parties.
Review event logistics; determine and execute communications appropriate for the type of event; secure spaces, catering, rentals, and other critical inputs; and oversee all other details to ensure seamless presentation for Dean’s Office events and activities.

Minimum Qualifications
Education
Work requires analytical, communications and organizational skills generally acquired through completion of an Associate's degree program.

Experience
Work requires three years of relevant experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

SKILLS
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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