Credentialing Assistant - Rehab
Full Time, Day, Mon-Fri
Baltimore, MD

UNIQUE IS WHAT WE ARE!

Lives are restored here on our campus every day! As the designated acute care rehabilitation and orthopaedic hospital of the University of Maryland Medical System, we are one of the largest, most comprehensive, and best-respected facilities in the nation. Patients and professionals alike appreciate the unique advantages offered here at UM Rehab & Ortho Institute.

With roots that go as far back as 1895, the UM Rehab & Ortho Institute continues to be a pioneer in orthopaedics and neurological disorders. From bones to brains, our cutting-edge hospital heals even the most serious of injuries, specializing in everything from total joint replacement to spinal cord injuries and neurological condition. In total, our 141-bed facility welcomes over 3,000 patients every year. As the state’s largest provider of inpatient rehabilitation services, we offer some of the most advanced therapies for stroke, spinal cord injury, traumatic brain injury, orthopaedic and sports injury, among many others.

General Summary

Demonstrates competency in performing administrative duties and support consistent with the mission and values of the University of Maryland Rehabilitation & Orthopaedic Institute (UM Rehab & Ortho) and in accordance with regulatory requirements.

Provide administrative support to the Medical Staff Services Department and Other business entities within University of Maryland Rehabilitation & Orthopaedic Institute. Perform duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations. Sets up meetings and may act as proxy for supervisor. Independently plans, coordinates, schedules, gathers and processes data and electronic materials to support Leadership as well as assists with all matters pertaining to the credentialing and privileging of medical staff and allied health professionals.

CREDENTIALING ASSISTANT:

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

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  Prepares and responds to letters of inquiry from other health care entities relative to UM Rehabilitation & Orthopaedic Institute medical staff and allied health professional staff. Utilizes Credentialing software system to identify medical staff members and their clinical privileges.
• Type letters, transcribe committee meeting minutes, reports or other documents often of a confidential nature. Deals discretely with confidential practitioner information including meetings, correspondence, quality documentation and credentialing issues.
• Maintains office records, credentials files, database, and equipment. Prepares files for archiving at predetermined time periods .
• Assists in preparation of notices, rosters, and monthly reports, including licensure and insurance expiration. Performs primary source verifications as assigned. Performs daily delivery/pick up of confidential credentials files.
• Assists in plans and preparations for special Medical Staff functions. Conducts special assignments as requested by Manager of Medical Staff Services.
• Provides general receptionist support by performing administrative tasks, daily processing of mail, answering telephone calls and referring when appropriate. Greets visitors in a positive, professional manner in accordance with UM Rehabilitation & Orthopaedic Institute behavioral standards.
• Assists with coordination and preparation of standing and ad-hoc meetings, including meeting notification, preparation of agendas, meeting packets and arranging for catering.
• Performs numerous clerical duties as required.

ADMINISTRATIVE ASSISTANT:

Principal Responsibilities and Tasks

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  Coordinates schedule and maintains appointment book; schedules conferences and committee meetings and makes arrangements for meeting rooms. Prepares agendas, notes, handouts, memos and various materials. Maintains mailing lists and coordinates distribution of large volume mailings. Delivers and picks up time sensitive materials to/from various campus locations as necessary.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Independently screens and proofs materials for accuracy and furnishes final product prior to distribution or deadline.
• Establishes and maintains complex filing systems in accordance with department procedures and TJC record keeping requirements.
• Demonstrates resourcefulness in researching various documents and resources necessary in handling inquiries.
• Composes correspondence on department issues on behalf of Management.
• Other duties as assigned by Management.

As a Credentialing Assistant at UM Rehab & Ortho, you’ll experience:

• A supportive and collaborative work environment
• A comprehensive benefits package including health, vision and dental coverage including prescription drug coverage – Tax-Free Savings Plans, Tuition Reimbursement and more!
• Work Life Balance: You’ll accrue vacation + holiday + sick leave and personal leave days; we offer dependent care reimbursement, short/long term disability and an employee assistant program.
• Educational Assistance: We support your continuing education and career advancement by offering tuition reimbursement & continuing education options.
• FREE Parking

We're making Maryland stronger!