Job description
Overview:
We offer a great benefit package, including:
Admiral Security Services is seeking a driven, dedicated, technically savvy individual to join our team! The Corporate Support Specialist is a liaison between our divisional offices and the payroll department, billing department and senior leadership team in the corporate office. This position is the systems administrator for our Talent Acquisition system and billing and payroll system.
We offer a great benefit package, including:
- Medical and dental insurance
- Tuition reimbursement
- Paid training
- Paid membership for professional associations
- Company pays for testing fees for professional certifications
- Opportunity for advancement.
E/O/E/M/F/D/V
VA DCJS License #11-1017
TX DPS License #: B04096301
Responsibilities:
- Serve as main liaison between iCIMS and the Admiral/ADM Divisional staff.
- Train and support our employees on use of BOETA payroll and billing platform, and iCIMS talent acquisition platform.
- Provide administrative and helpdesk support to all managers and system users who need system help.
- Help research and trouble shoot system issues to determine a cause and resolution. Coordinate service though vendor or internal IT department.
- Coordinate implementation and testing of new system functions and processes.
- Create and update training materials for our operational and HR Applicant tracking systems. Conduct virtual training sessions and refresher courses for systems.
- Process requests for certificates of insurance.
- Ensure all payroll and billing deadlines are met by our various locations and system users.
- Review Over 95/Under Zero report for HR and report issues to Senior Vice President of Corporate Operations and HR.
- Prepare reports for the Division Vice Presidents and Senior Vice President to include statistics about divisional efficiency, recruitment statistics and compliance.
- Coordinate billable charges (i.e., parking, etc.) with accounts payable department.
- Prepare job modifications to ensure changes to client and billing information are promptly updated.
- Review invoice drafts for National Capital and Mid-Atlantic North divisions
- Submit new bids for new jobs and temporary jobs.
- Review and process billable bonuses.
- Review and process billable holiday bonuses.
- Conduct audits of payrates and bill rates for accuracy.
- Review and approve Personnel Action Forms in BOETA
- Review payroll variance report for overages.
- Utilize company card to make approved purchases.
- Help employees resolve payroll discrepancies.
- Provide Notary services as needed.
- Special Projects
- Other duties as assigned.
- Prior HRIS experience a plus!
- Excellent verbal and written communication skills.
- Must be proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
- Be detail oriented.
- Possess strong time management skills and project management experience.
- 3+ years’ experience with payroll, billing, ATS or other systems, or customer support.
- Extremely professional appearance and demeanor.
- A college degree preferred but solid relevant experience with a proven history of excellence may be considered in lieu of a degree.
- This job requires sitting in front of a computer 95% of the time. Some standing lifting, bending, twisting, and walking required. Some repetitive motion required when using a computer.
- Work is performed inside in a climate-controlled environment.
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