Job description

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https://careers.btlaw.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=10&FilterJobCategoryID=16&FilterJobID=680

SUMMARY: Performs a variety of administrative duties for attorney(s), and management to whom assigned according to established policies and procedures with emphasis in estate planning, probate, wills, trusts, deeds, and corporate. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Highly motivated professional with no less than four (4) years of experience in a law firm setting, preferably in the corporate practice.
2. Prepares correspondence, memoranda and other legal documents from written drafts; drafts correspondence, and other legal documents. Screens telephone calls and records messages.
3. Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc.4.
Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
5. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
6. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
7. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
8. Processes bills; proofs billing sheets; reviews and edits bills.
9. Advanced skill level in Microsoft Office applications (i.e., create Word documents that require basic features to complex formatting such as Styles and Formatting, Table of Contents, Tables of Authorities and other document related functionalities)
10. Ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles.
11. Performs other duties as needed.
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The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.
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KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Strong written/oral communication and proofreading skills including a high level of skill in written English, including spelling, grammar and punctuation.
2. Must be able to pay high attention to details and perform well under pressure.
3. Must have exceptional time management and organizational skills.
4. The ideal candidate will have excellent interpersonal skills, ability to prioritize and willingness to learn.
5. Work occasionally requires more than 40 hours per week to perform the essential duties of the position; flexibility is needed.
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WORKING CONDITIONS: 1. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
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EEO

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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