Job description
Position Information
Posting Number
SF01469
Job Title
Coordinator, GSO Marine Logistics
Position Number
109631
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
PSA/NEA - Professional Staff Assoc
Pay Grade Level
9
Pay Grade Range
$50,820 - $76,151
Status
Calendar Year, Full-time, Limited
Department Information
Department
GSO Marine Office
Contact(s)
Please note: Job applications must be submitted directly online only at: (
https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Narragansett Bay Campus
Grant Funded
No
Extension Contingency Notes
This is a full time calendar year position limited to December 30, 2023 with anticipated renewal.
Job Description Summary
APPLICATION
DEADLINE
: The search will remain open until the position has been filled. First consideration will be given to applications received by December 13, 2022. Second consideration may be given to applications received by January 3, 2023. Applications received subsequent to second consideration date (January 3, 2023) may not be given full consideration.
_________________________________________________________________________________________________
BASIC FUNCTION :
Provide logistical support for the Marine Operations Department including, but not limited to, tracking, and assisting with all requirements for American Bureau of Shipping (ABS) Class compliance inspections and submissions. Recruit and hire credentialed crewmembers, coordinate domestic and international travel and shipping, and prepare reports for federal agency funders. Complete grant proposals and bid package prepara-tion and submission for marine operations, technicians, and engineers. Perform and monitor other administra-tive tasks. Ensure compliance with URI and federal agency policies and procedures.
_________________________________________________________________________________________________
BASIC FUNCTION :
Provide logistical support for the Marine Operations Department including, but not limited to, tracking, and assisting with all requirements for American Bureau of Shipping (ABS) Class compliance inspections and submissions. Recruit and hire credentialed crewmembers, coordinate domestic and international travel and shipping, and prepare reports for federal agency funders. Complete grant proposals and bid package prepara-tion and submission for marine operations, technicians, and engineers. Perform and monitor other administra-tive tasks. Ensure compliance with URI and federal agency policies and procedures.
Duties and Responsibilities
ESSENTIAL
DUTIES
AND
RESPONSIBILITIES
:
Track ABS and other requirements to achieve the research vessel’s class certification. Provide adequate notice and support managers and engineers in ensuring compliance deadlines are met. Support managers in maintaining documentation to meet a variety of regulatory requirements including vessel and Marine Office Safety Management Systems (SMS).
Recruit vessel crew with appropriate marine credentials to meet the U.S. Coast Guard (USCG) manning re-quirements and complete associated employment actions through URI Human Resources Department. Be available to perform this task remotely and outside of regular working hours when critical for operations.
Arrange transportation logistics for Marine Operations Department and vessel crew members for both for-eign and domestic locations, including flights, ground transportation, lodging, and shipment of supplies and/or equipment.
Assist in the completion and submission of activity reports and grant proposals for internal and external reviewers. Maintain files of shipboard daily records, science mission reports, plus USCG, ABS, and other agencies with jurisdiction over marine transportation.
Maintain all permanent and relief crew members training, certificates, MMC, and shot records. Coordinate drug testing in accordance with Maritime Consortium.
Perform administration of federal grants through the URI Research Office additionally acting as the liaison with both federal and non-federal charterer organizations to complete contracts, receive payments, and oversee account balances.
Oversee and conduct procurements for the Marine Department, including bid submissions for drydocking, major repairs, and both large and small purchases. Track spending and provide regular budget updates to department managers.
Coordinate support with other URI departments, such as facilities, property, safety, and purchasing who have oversight responsibilities of Marine Operations Department activities.
Interpret and apply rules and regulations pertaining to URI, State and Federal funding agencies’ policies and procedures.
Be available for occasional emergency work on nights and weekends to support active operations.
OTHER DUTIES AND RESPONSIBILITIES :
Perform additional duties as required.
LICENSES , TOOLS , AND EQUIPMENT :
Personal computers, printers; word processing, Microsoft Office Suite, database management and spreadsheet software.
Track ABS and other requirements to achieve the research vessel’s class certification. Provide adequate notice and support managers and engineers in ensuring compliance deadlines are met. Support managers in maintaining documentation to meet a variety of regulatory requirements including vessel and Marine Office Safety Management Systems (SMS).
Recruit vessel crew with appropriate marine credentials to meet the U.S. Coast Guard (USCG) manning re-quirements and complete associated employment actions through URI Human Resources Department. Be available to perform this task remotely and outside of regular working hours when critical for operations.
Arrange transportation logistics for Marine Operations Department and vessel crew members for both for-eign and domestic locations, including flights, ground transportation, lodging, and shipment of supplies and/or equipment.
Assist in the completion and submission of activity reports and grant proposals for internal and external reviewers. Maintain files of shipboard daily records, science mission reports, plus USCG, ABS, and other agencies with jurisdiction over marine transportation.
Maintain all permanent and relief crew members training, certificates, MMC, and shot records. Coordinate drug testing in accordance with Maritime Consortium.
Perform administration of federal grants through the URI Research Office additionally acting as the liaison with both federal and non-federal charterer organizations to complete contracts, receive payments, and oversee account balances.
Oversee and conduct procurements for the Marine Department, including bid submissions for drydocking, major repairs, and both large and small purchases. Track spending and provide regular budget updates to department managers.
Coordinate support with other URI departments, such as facilities, property, safety, and purchasing who have oversight responsibilities of Marine Operations Department activities.
Interpret and apply rules and regulations pertaining to URI, State and Federal funding agencies’ policies and procedures.
Be available for occasional emergency work on nights and weekends to support active operations.
OTHER DUTIES AND RESPONSIBILITIES :
Perform additional duties as required.
LICENSES , TOOLS , AND EQUIPMENT :
Personal computers, printers; word processing, Microsoft Office Suite, database management and spreadsheet software.
Required Qualifications
REQUIRED:
1. Bachelor’s degree in business, engineering, or a related field.
2. Minimum three years of business management or marine operations experience.
3. Demonstrated experience with project and personnel management involving international travel and/or shipping.
4. Demonstrated experience in financial and HR policies and procedures including budget execution and income/expense analysis.
5. Demonstrated ability to work in a fast-paced and deadline-driven environment occasionally requiring adjusted work hours.
6. Demonstrated ability to prepare and present reports.
7. Demonstrated organizational skills.
8. Demonstrated strong verbal and interpersonal communication skills.
9. Demonstrated proficiency in written communication skills.
10. Demonstrated customer service experience.
11. Demonstrated ability to work with diverse groups/populations.
1. Bachelor’s degree in business, engineering, or a related field.
2. Minimum three years of business management or marine operations experience.
3. Demonstrated experience with project and personnel management involving international travel and/or shipping.
4. Demonstrated experience in financial and HR policies and procedures including budget execution and income/expense analysis.
5. Demonstrated ability to work in a fast-paced and deadline-driven environment occasionally requiring adjusted work hours.
6. Demonstrated ability to prepare and present reports.
7. Demonstrated organizational skills.
8. Demonstrated strong verbal and interpersonal communication skills.
9. Demonstrated proficiency in written communication skills.
10. Demonstrated customer service experience.
11. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED
:
1. Bachelor’s degree in a marine related discipline.
2. Demonstrated experience in marine logistics.
1. Bachelor’s degree in a marine related discipline.
2. Demonstrated experience in marine logistics.
3. Demonstrated experience in a research and technical administration setting at a university, college, or government agency.
4. Demonstrated experience managing collaborative federal research grants and con-tracts.
5. Valid Merchant Mariner Credentials (MMC) as an Able Seaman, QMED, or higher positions with licensing issued by the United Stated Coast Guard.
___________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES .
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date
11/22/2022
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf).
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf).
Quicklink for Posting
https://jobs.uri.edu/postings/10960
Applicant Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
- Resume
- Other Document - References
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.