Andretti Karting and Games is growing! We are seeking experienced Construction Project Administrators to provide clerical and organizational support to the Construction and Development Team.

The Role:

As a Project Administrator, you will provide all administrative support to the Director of Architecture and Construction Project Managers.

What You Will Do:

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining all copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically
• Process monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct
• Support the office staff with orders and communication needs
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Project Managers
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports
• Coordinate construction submittals and reviews and RFI review, coordination and follow up.
• Coordinate construction logs, meeting minutes and agenda logs for numerous construction projects consecutively.
• Knowledge of specifications and procedures for processing submittals associated with construction specifications

Andretti Indoor Karting & Games – Who we are

Andretti Indoor Karting & Games (AIKG) is a rapidly growing Family Entertainment company. Our six AIKG locations feature high-speed, high-tech indoor Karting on multilevel tracks, multi-player immersive Virtual Reality simulators, arcade fun, and amazing restaurants & event spaces featuring scratch cocktails and culinary creations crafted in our kitchens.

We currently have six locations in Florida, Texas & Georgia, and Corporate Support offices in Orlando and Atlanta.

• AIKG has the BEST staff and venues, it's all about taking care of business but having fun!
• Personal/Family Medical, Dental & Vision Insurance Coverage
• $1200 company paid Health Savings Account
• Vacation and Sick time accrued during the first year
• 401k retirement program with up to 8% company match
• $25K Company provided Life Insurance
• Company provided Short-Term and Long-Term Disability Insurance
• Accident, Critical Illness and Voluntary Life Insurance

Qualifications

Required:

• Strong written & verbal communication skills
• High School Diploma or equivalent
• Strong organizational skills
• Eligible to work in the United States
• At least 18 years of age

Preferred and great to have:

• 3 years of experience with providing support within the construction industry,
• 3 years of experience with AIA contract documents, preferred
• Organizational skills to handle/process multiple projects/tasks
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Excellent EXCEL skills with advanced knowledge of spreadsheets
• Ability to follow instructions and complete assignments independently

Are you excited about this opportunity, but your experience does not align perfectly with every qualification in the job description? No problem! We encourage you to still apply, as you just might be the right candidate for this role or other positions.

Physical Requirements:

The physical demands described are representative of those that must be met by an Andretti Associate to successfully perform the essential functions of their job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work a varying schedule, though typically standard office hours
• Sit comfortably for long periods of time utilizing a computer
• Must be able to lift up to 5 lbs on a regular basis
• Perform functions which require organization, bending, reaching, turning, lifting
• The ability to communicate quickly and accurately
• The work environment may include bright, dim or flashing lights and loud sounds
• Requires manual dexterity to use and operate all necessary equipment
• Be able to understand, follow and maintain safety standards at all times

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