Job description

Job Title: Construction Company Office Manager

Overview:

We are a General Contractor working with various City Agencies on Multiple Projects.

Our current clients include the NYC Housing Authority, NYC Department of

Transportation, NYC Parks & Recreation, NYC School Construction Authority.

We are seeking a highly organized and efficient Office Manager to oversee our

Construction company's administrative operations. The successful candidate will be responsible for managing office procedures, ensuring the smooth running of the day- to-day operations, and ensuring compliance with company policies and procedures. In addition, the Office Manager will be responsible for managing bookkeeping, payroll, bidding activities, and ensuring timely submission of bids.

Responsibilities:

• Manage office procedures, including maintaining records and databases, and ensuring the office is well-stocked with necessary supplies.
• Develop and implement administrative policies and procedures to ensure the efficient running of the office.
• Ensure compliance with company policies and procedures, including health and safety regulations.
• Manage communication, including answering phone calls and responding to emails.
• Prepare and review reports, presentations, and other documentation as required.
• Manage bidding activities, including identifying bid opportunities, preparing bid documents, coordinating with subcontractors and suppliers, and submitting bids on time.
• Manage bookkeeping activities, including recording financial transactions, reconciling accounts, and preparing financial reports.
• Manage payroll activities, including processing payroll, maintaining payroll records, preparing certified payroll reports, and ensuring compliance with payroll regulations.
• Prepare for Insurance Audits, Workmen’s Compensation, General Liability.

Maintain Subcontractor’s Insurance Certificates.

• Manage Union Audits for wage compliance and tracking.
• Maintain a positive working environment, promoting teamwork and open communication.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and other office software.
• Knowledge of budget management, financial reporting, bookkeeping, and payroll.
• Ability to work independently and in a team environment.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy.
• Knowledge of E-Builder, E-Comply, LCP Tracker a plus.

If you are a highly organized and motivated individual with excellent communication and interpersonal skills and experience managing bookkeeping and payroll activities, as well as bidding activities, we encourage you to apply for this exciting opportunity. We offer a competitive salary package, opportunities for career growth, and a supportive and inclusive work environment.

Job Type: Full-time

Pay: From $85,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Staten Island, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 5 years (Preferred)

Work Location: In person

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