Job description
Welcome to Mill Creek! We’re glad you’re here! At Mill Creek Residential, we believe that every associate is imperative to the success of our organization. We believe in embracing our core values and in the power of People, Places and Relationships.
The Administrative Assistant’s primary responsibility is to function as a support role for the Single Family Rental Construction Division and its project management teams operating in the office and on project construction sites. Responsibilities associated with this position include but are not limited to screening and responding to telephone calls, processing invoices, maintaining financial and confidential records, special projects, and performing other various clerical duties.
Essential Functions/Responsibilities
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Provides administrative support to the Single Family Rental Construction Project Manager(s) in his/her business or field office, including scheduling appointments, meetings and travel arrangements.
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Establishes and maintains vendor relationships enabling the Company to maximize best pricing on services through research and negotiation.
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Responsible for purchasing office supplies and maintaining office equipment; maintains records for all PO’s.
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Processes invoices, payroll, purchase orders, expense reports and maintains organized records.
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Manages petty cash.
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Prepares materials for meetings and ensures they are organized and distributed.
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Compiles and distributes weekly/monthly reports.
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Provides clerical assistance, which may include typing, copying, filing, recordkeeping, and distributing departmental mail.
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Coordinates various activities and events for his/her office.
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Screens and responds to telephone calls and greets visitors.
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Works on special projects and ensures all processes are completed timely.
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Assists Project Managers in maintaining accurate Requests for Information (RFI’s), Architects Supplement Instructions (ASI’s) and submittal logs.
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Assists in establishing schedules for subcontractors.
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Ordering of blueprints and tracking deliveries to Subcontractors.
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Reviews general contracts for pertinent information and coordination with accounts payable.
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Reviews and types all subcontracts including all attachments and schedule of values.
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Assist with procurement of permits.
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Maintains subcontractor insurance log.
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Assists with coordinating communication between local office and other MCRT local and national offices.
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Fields complaints, issues and concerns from the public, clients, vendors, associates, etc.
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Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.
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Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.
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All other duties as assigned.
Education and/or Experience
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High school diploma or GED required.
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Associates degree or secretarial certification is preferred for this position.
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Previous work in a real estate or construction office is a plus.
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Minimum of one to two years office administration or other relevant experience is required.
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Notary public is a plus.
Skills/Specialized Knowledge
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Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPoint
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Experience with Procore, Textura and Yardi software a plus.
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Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier and projectors,
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Excellent customer service and interpersonal skills; ability to relate to others.
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Professional verbal and written communication skills.
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Strong organizational and time-management skills.
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Ability to perform basic mathematical and accounting functions.
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Ability to communicate well in English both written and verbally.
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Experience using Build Pro / Hyphen Solutions
About the Benefits of joining the Mill Creek Team
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Competitive compensation
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Comprehensive medical, dental and vision
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Employer sponsored short and long term disability, Life and ADD insurance
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401k with employer matching
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Paid time off benefits: Vacation, Sick, Holidays
Mill Creek is an Equal Opportunity Employer
Are you ready to contribute to the success of Mill Creek Residential? If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!
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