Provides vital support for the Director, Awards and Corporate Communications for both areas and works closely with the senior publicity executives in the department. This role helps with all aspects of awards submissions and logistics and will require heavy proofreading, mailing procedures, materials review, copy editing, and coordination between studio awards team and guilds, mailing houses, critics’ groups and other awards organizations, as well as upkeep of corporate communications documents for both internal and external-facing communications.

Responsibilities

• Help maintain contact and communication with and set physical / digital screenings for all guilds and Academy of Motion Pictures Arts & Sciences (AMPAS), along with the Director, Awards.
• Help prepare and submit submissions for films in all eligible categories for Guilds (DGA, PGA, SAG, WGA, etc.), AMPAS, and miscellaneous awards (FIND, Satellite, NAACP, Spirit, Gotham, etc.); closely manage submission budgets and deadlines, along with the Director, Awards.
• Help prepare awards budgets, making sure all film numbers are accurately reflected and updated throughout the campaign.
• Help to organize awards show seating, ticketing, and program ads for talent and executives.
• Cover Academy email inbox. Liaise directly with AMPAS members, ensuring that they have all information they need.
• Assist in management of awards RSVP website.
• Cover awards screenings both during the work day and some after hours and weekends.
• Create eblasts and help obtain internal and external AMPAS and Guild approvals, including for various FYC invitations/written materials.
• Assist with creation of and various aspects of all FYC awards materials including DVD screeners & packaging, screening calendars, invitations, postcards, mailers, scores, and script books.
• Create and maintain Materials Calendar for shipment dates for all awards materials (screeners, mailers, script books, etc.), work with Director of awards and film SVPs on date strategy.
• Help manage communication and volume of shipments with the mailing houses (Vision & Elite) and UPS/DHL(Intl)/USPS.
• Help maintain awards top ten lists, critics’ group awards and all guild awards nominations / winners lists.
• Work with outside specialty/awards consultants, vendors, mailing houses, etc.
• Traffic and proof production notes, track progress and due dates.
• Field press inquiries and maintain trade and industry press lists.
• Liaise with personal reps to retrieve bios and headshots and credits.
• Help draft press releases, bullet points, and boilerplates.
• Help to update credits and all written materials for all Searchlight releases.
• Maintain historical data for awards and studio including tallies.
• Maintain executive bios and track changes.
• Work closely with Contingent Workforce Management team to ensure that all vendors and short term engagements are properly vetted and contracts/agreements are drafted accordingly

Qualifications

• 1-2 years administrative experience, supporting teams within entertainment industry, required. Experience in awards and/or a publicity department preferred.
• Excellent computer proficiency with Mac & Windows: Microsoft Word, Excel, PowerPoint. Photoshop a plus.
• Must have exceptional verbal and written communication skills with an acumen for working well with external and internal partners of all levels.
• Ability to tactfully manage the team’s time and communicate with authority and poise.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Detail oriented with the ability to maintain professionalism under pressure.
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Positive attitude and the ability to be proactive, resourceful, and flexible.
• Proven ability to work well independently as well as with a team.
• Ability to work flexible hours, including overtime during the week and on weekends, when necessary.

ABOUT SEARCHLIGHT PICTURES

Searchlight Pictures is a global specialty film and television company that develops, produces, finances and acquires motion pictures and series for both worldwide theatrical and streaming releases. It has its own marketing and distribution operations, and is part of The Walt Disney Studios, a division of The Walt Disney Company. Founded in 1994 as Fox Searchlight Pictures, the company’s titles have grossed over $5 billion worldwide, amassing 46 Academy Awards including five Best Picture winners since 2009: Slumdog Millionaire, 12 Years a Slave, Birdman, The Shape of Water, and Nomadland; 51 BAFTA Awards, 28 Golden Globe Awards, and 10 Grammy Awards. Searchlight Television, the division which develops and produces series for streaming, network, and cable partners, earned a Primetime Emmy Award for Best Actress and an additional 5 nominations for its first production “The Dropout'' from Elizabeth Meriwether, in partnership with Hulu and 20th Studios. Searchlight recently released Martin McDonagh’s The Banshees of Inisherin; Tom George’s See How They Run; Quinn Shephard’s Not Okay; Sophie Hyde’s Good Luck to You, Leo Grande; Andrew Ahn’s Fire Island; Guillermo del Toro’s Academy Award nominated Nightmare Alley; and Ahmir “Questlove” Thompson’s Oscar-winning documentary feature Summer Of Soul (…Or, When The Revolution Could Not Be Televised) with Hulu and in partnership with Disney’s Onyx Collective. Upcoming releases include Mark Mylod’s The Menu; Sam Mendes’ Empire of Light; Taika Waititi’s Next Goal Wins; Stephen Williams’ Chevalier; and Eva Longoria’s Flamin’ Hot.