JOB TITLE: Accounts Payable Clerk

Summary

Southern CaseArts in Bessemer, AL currently has an immediate opening for an Accounts Payable Clerk. This role will have responsibilities that include entering and matching invoices, processing weekly check runs, monitoring vendor statements, maintaining vendor relationships and research as needed. The ideal candidate should be eager to learn and be self-motivated. This person should be very organized and have excellent communication skills. The successful candidate will report directly to the Assistant Controller. This is an excellent opportunity to work in a friendly work environment with a team that is dedicated and passionate about the organization.

Division/Location

Southern CaseArts – Bessemer, AL

Job Classification

Hourly

Essential Functions/Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processing invoices and maintaining 3-way match.
• Process checks requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Ensures proper authorization for non-purchase order invoices, expense reports, etc.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Mark invoices paid in ERP system and notes when they clear the bank.
• Issues stop-payments for voided checks.
• Pays employees by receiving and verifying expense reports.
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning and filing documents.
• Protects organization’s value by keeping information confidential.
• Research and reports as needed for audits and other ad hoc requirements.

Competencies

• Strong attention to detail and accuracy are necessary
• Team player with a strong work ethic
• Ability to multi-task and work with a hands-on approach
• Excellent verbal and written communication
• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Ability to work independently and prioritize tasks
• Problem solving
• Knowledge of basic accounting principles
• Excel knowledge helpful

Education and Experience

• High school diploma, GED, or equivalent required
• Associates degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee will prolong periods sitting at a desk and working on a computer, is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Other Duties

Please note this job description does not fully describe or provide a comprehensive list of all duties and responsibilities of the position. Duties and responsibilities, including essential functions, may vary amongst locations and/or individuals holding this job position, and may be added or changed without notice.

All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.