Job description

Position is full time during the school year and 30 hours/week in the summer months.

Accounts Payable

• Keep staff informed of purchasing procedures, and ensure proper procedures are being followed.
• Process purchase orders, ensuring proper authorizations have been obtained. Place orders, follow-up on orders, obtain packing slips.
• Monitor budgets and inform principals, business manager, superintendent of deficits as needed.
• Prepare vouchers for payment, print and distribute checks in a timely manner; keep file copies.
• Compile expenditure reports for business manager and school board as needed.
• Maintain budget sheets and ensure all areas stay within budgets
• Maintain vendor files of paid and unpaid invoices
• Assist with annual audit.
• Respond to expenditure questions from staff and outside vendors
• Monitor invoices to ensure sales tax is not charged and send tax exempt certificates as needed.
• Assist teachers with placing summer orders, opening packages and checking packing slips
• Follow Accounts Payable for Student Activity accounts (distribute packets and necessary forms to student activity advisors at the beginning of each school year, answer questions regarding student activity procedures as needed, provide statement to advisors upon request).

General Office Duties

• Sort mail
• Make deposits on a weekly basis
• Backup district secretary for answering phones, greeting/assisting visitors and students.
• Inputs breakfast and elementary and high school lunches into the computer.

Other duties as assigned.

Job Types: Full-time, Part-time

Pay: $17.50 - $18.38 per hour

Benefits:

• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Moose Lake, MN 55767: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person

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