Job description
Bonus - $1,500 after 3 months, $1,500 after 6 monthsJob Summary:
Our Mission is to provide high-quality services to children and adults who face the life-long challenges of mental illness, drug and alcohol dependency, and developmental disabilities. Your position as Billing Specialist supports this mission by the day-to-day administration of agency Accounts Receivable.
This position is Non-Exempt.
Reports To: Accounts Receivable Manager
Responsibilities:
- Generate monthly billing for Bay Cove/Kit Clark, including but not limited to multiple State, City, Federal, and privately funded contracts with a variety of billing formats and requirements, as assigned.
- Generate DPH billing for assigned programs. Collaborate with Third Party billing staff and programs to gather and review billing data from programs and Hill A/R Plus system. Submit billing via the Virtual Gateway.
- Serve as contact person for payer agencies and program staff for billing questions and issues related to assigned billing.
- Summarize monthly billing data from all sources, including subsidiary ledger billing, billing generated off-site, and Third Party billing, and post to our accounting software, ensuring that all anticipated receipts are recorded in a timely and accurate manner.
- Generate reports as needed/assigned.
- Perform collection actions as necessary on the billing for which the Billing Specialist is personally responsible, and report on ongoing collection efforts monthly.
- Assess and analyze revenues versus budgeted revenues, working with programs and Assistant Director of Budgets and Contracts and Budget Analysts as necessary to ensure full realization of contract revenues.
- Assess and analyze billable expenses versus budgeted billable expenses, working with accounting staff as necessary to ensure correct classification and posting of billable expenses.
- Scan assigned billing monthly.
- Complete other relevant duties and tasks as assigned.
- Degree from an accredited School or College with an emphasis in the Accounting, Finance, or related field; or three years of accounts receivable or related financial management experience may be substituted for degree requirement.
- Proficiency in MS Excel and computer literacy; ability to learn new software quickly.
- Proficiency in use of the Virtual Gateway.
- Good fundamental math skills.
- Highly developed organizational skills and ability to meet deadlines in a fast-paced work environment.
- Demonstrated ability to work effectively and collaboratively with a diverse population of colleagues, program staff, and payers.
- Demonstrated ability to work both independently and within a team.
- Professional documentation and communication skills.
- Ability to be flexible, open, and responsive to ongoing industry changes.
- Ability to identify opportunities and obstacles and develop effective, creative responses to both problem-solving and the pursuit of new opportunities.
- Commitment to excellence in job performance and willingness to follow through on all reasonable means to complete assigned functions in the most timely and accurate fashion possible.
- Ability to attend various locations within and without Bay Cove.
- An acceptable CORI (criminal record assessment).
- A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame.
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