Job description

Job Title: Assistant Finance Director

Hours: 8:00 a.m. – 4:30 p.m.

Department: Finance

FLSA Status: Salaried, exempt

Reports to: Finance Director

Approved By: Finance Director

Pay Scale: $51,604.80 - $63,440.00

Date: January 4, 2023

POSTING DATE: January 4, 2023

CLOSING DATE: Open until filled

HOW TO APPLY: Submit resume, letter of interest and application to:

County of Penobscot

Attn: Human Relations

97 Hammond Street

Bangor, ME 04401

Applications can be found at: https://www.penobscot-county.net/employment_ or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street or by calling (207) 942-8535 x2207_

Job Summary:

Under the general supervision of the Finance Director, Assistant Finance Director will assist the Finance Director in the general operation of the Department; responsible for a variety of complex administrative and technical accounting and financial functions in maintaining fiscal records and systems. Assists with and verifies County payroll and reconciles employee benefits. Oversees the Department in the absence of the Finance Director.

Essential Duties/Responsibilities:

· Assists with the preparation and verification of weekly payroll, including preparing quarterly and yearly payroll reports, verification of department time sheets and updating personnel information and changes within the financial system.

· Manages and maintains employee vacation and sick leave records. Performs analysis of vacation and sick leave payouts upon an employee’s termination.

· Reviews pay step increases, probationary periods, promotion/demotions, new hires and terminations based on six different union contracts and processes when necessary.

· Prepares and submits monthly Maine State Retirement Reports.

· Assist with accounts receivable and bank deposits.

· Prepares and processes accounts payable for all County departments and the Unorganized Territory weekly and reviews all invoices for accuracy. Manages various county accounts, i.e. credit/charge accounts paid through AP as well as prorating expenses to correctly charge departments.

· Prepares billing and manages the roster of the county self-administered disability and life insurance plan.

· Maintains professional and technical knowledge by attending educational workshops and establishing professional networks.

· Assumes all duties and responsibilities of the Department in the absence of the Finance Director.

· Performs additional duties as assigned by the Finance Director

Non-Essential Duties and Responsibilities:

Performs additional work-related duties as assigned.

General Expectations:

· Be committed to the mission

· Work as a member of a team in the performance of duties

· Be punctual for scheduled work and use time appropriately

· Work in harmonious relationships with all staff and members of the public

· Perform duties in a conscientious, cooperative manner

· Perform required amount of work in a timely fashion with a minimum of errors

· Be neat and maintain a professional appearance

· Understand and work within Penobscot County Government Policies and Procedures

· Maintain confidence by keeping information concerning employees, personnel issues and County operations confidential

Knowledge/Skills/Experience required:

Experience and Skill Requirements:

· Three to four years of prior related experience in finance/accounting at a professional level, preferably in a government setting

· Considerable knowledge of modern governmental accounting theory, principles and practices, public finance and fiscal planning

· Considerable knowledge of internal control procedures and management information systems

· Considerable knowledge of office automation and computerized financial applications, preferably with TRIO financial software system as well as Excel

· Considerable knowledge of payroll and accounts payable functions

· Working knowledge of budgetary, accounting and reporting systems

· Excellent time management and organizational skills

· Ability to maintain efficient and effective financial systems and procedures

· Ability to establish and maintain effective working relationships with employees, county officials and outside agencies

· Ability to communicate effectively, orally and in writing

· Ability to work in a team setting with a commitment to a high level of customer service and quality work is required

· Excellent organizational skills and highly detail orientated with ability to work under pressure to meet deadlines is required

· Ability to be bonded is required

Education Requirements:

Technical or specialized training equivalent to that which would be acquired in four years of college, technical school or business school with a strong concentration in finance/accounting. A bachelor’s degree in finance, accounting strongly preferred.

WorkEnvironment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements:

The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, and talk and hear. The employee is occasionally required to stand, walk and use hands to operate a standard computer keyboard.

The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $51,604.70 - $63,440.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 4x10
• 5x8
• Day shift
• Holidays
• Night shift
• Overnight shift
• Overtime
• Weekend availability

Work Location: One location

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