Job description

The QuikTrip Accounting department is now accepting applications for an Asset Accounting Supervisor to work in the Corporate Office in Tulsa, OK.

This position is responsible for utilizing education and experience to strategically lead a team in reviewing, analyzing, and completing all work related to asset and CIP transactions while implementing solutions to drive improvement, efficiencies, and a lean work environment. This position is responsible for the accuracy and integrity of the fixed assets for QuikTrip Corporation and its subsidiary companies in the JD Edwards Fixed Asset accounting system. As it relates to QuikTrip’s fixed assets, this position is responsible for ensuring appropriate accounting in accordance with Generally Accepted Accounting Principles (GAAP), adherence to company policies and procedures for all capital expenditure activity, and compliance with Federal IRS tax code guidelines. Support policies and procedures with the objective of providing an atmosphere conducive to the success of employees and customers. This position will report to the Asset Accounting Manager.

The requirements for this position include:

• Bachelor’s degree in Accounting.
• Five years of accounting and system experience including two years of experience related to any of the following: general ledger, property, fixed assets, financial reporting, capital expenditure, or supervisory experience.
• Strong analytical, organizational, and communication skills.
• Excellent customer service.
• Self-motivated, quick learner with a proven ability to think creatively and design and implement new processes and systems.
• Proficiency using Microsoft Excel, 10-key by touch, detail oriented.
• Complete understanding of capital expenditure accounting.
• Strong multi-tasking skills.

Position Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. but may vary according to projects and deadlines.

Minimum starting salary: Up to $92,100-$115,200 per year, depending on related experience and qualifications.

More Job Details:

A. Primary Purpose of Job: Utilize education and experience to strategically lead a team in reviewing, analyzing, and completing all work related to asset and CIP transactions while implementing solutions to drive improvement, efficiencies, and a lean work environment. This position is responsible for the accuracy and integrity of the fixed assets for QuikTrip Corporation and its subsidiary companies in the JD Edwards Fixed Asset accounting system. As it relates to QuikTrip’s fixed assets, this position is responsible for ensuring appropriate accounting in accordance with Generally Accepted Accounting Principles (GAAP), adherence to company policies and procedures for all capital expenditure activity, and compliance with Federal IRS tax code guidelines. Support policies and procedures with the objective of providing an atmosphere conducive to the success of employees and customers.

B. The major functions for this position:

1. Effectively manage direct-report employees.

• Develop the accounting staff and help each member grow to full potential in his/her respective position.
• Ongoing effort to position the right person in the right job.
• Praise, reprimand and counsel employees appropriately.
• Establish rapport with direct-report employee and be available for counseling (career, problems, questions, etc.).
• Update and adhere to all QuikTrip policies and procedures concerning management practices (interviewing, hiring, conducting performance appraisals, disciplinary action, terminations, maintaining incident files, etc.).
• Ensure direct-report employee adheres to all QuikTrip policies and procedures, operating practices and/or mandated regulations and laws.
• Assure that all management treatment of direct-report employee is fair and consistent.
• Conduct and participate in all related meetings.
• Promote personnel efficiency, production, and scheduling in the most cost- effective manner.

2. Provide oversight to ensure accuracy of the fixed assets by providing expert guidance to the work group when issues arise. Review all lines of the CRAs (Capital Redistribution Accounts) to accurately and timely set up all in-service assets, including the completion of all needed journal entries in E1. Must fully understand the Capitalization Policy implemented by Management, and ensure capital expenditures are properly booked in accordance with Federal IRS tax code guidelines to ensure appropriate tax strategy for QuikTrip.

• Utilize critical thinking to find ways to improve process, including possible automated solutions.
• Analyze all capital expenditures to ensure costs are accurate and verify fixed asset system has correct equipment count for asset tracking verification.
• Create assets in the E1 system ensuring all costs are captured and reflected in the assets costs used for depreciation.
• Designate expense and capital items for proper classification per capital policy.
• Identifying correct business unit or cost center for proper tracking, depreciation expense and property tax impact.
• 35% of total job.

3. Successfully support and lead employees by assigning resources and allocating personnel to complete Property Accounting tasks including the review of all CRAs for each fiscal month end closing, verifying all are pulling into the Projects in Progress report and they tie to the Balance Sheet. Become the department expert for proper completion and peer review of the following:

• Ensure that no expense items remain in the CRAs at month end.
• Identify proper timing for placing assets in service.
• Determine that all remaining amounts will become assets in future periods.
• Work with team to develop plans, processes and procedures to meet deadlines and goals.
• Successfully track the completed responses to our customer’s questions and needs as they are received. Including the coding and submission of invoices for payment and pay apps that come through Project Mates. Review, complete, and respond to workflows.
• Train new and existing employees on our current processes while focusing on how to improve them through lean initiatives.
• Determine best practices for Data Governance and Integrity Reporting. While providing effective results to QuikTrip’s internal and external customers.
• 35% of total job.

4. Develop strong working relationships with operational groups to ensure appropriate accounting treatment of property-related business transactions. Attend meetings as needed with QTCC, QTD/K, QTF, Store Development, IT, FS, and Real Estate personnel to discuss strategy and implementation of new projects. Build relationships with all department customers to drive success.

• 10% of total job.

5. Drive inventory and asset awareness with focus on control and consistency through transactional integrity as it impacts property accounting. Review, validation, and correction of FA and Purchasing integrity reports.

• 7% of total job.

6. Understand the designation of tagged and non-tagged assets, and how this impacts the Facility Support group. Develop effective ways to communicate standard operating procedures to team and our FS customers.

• 3% of total job.

7. Track projects in progress with other cross functional groups, meeting desired reporting requirements. Closing out projects to be capitalized and closing any accounts as needed.

• 3% of total job.

8. Partner with the Tax Department and Financial Reporting to help with all audit or information requests.

• 3% of total job

9. Manage Store Development new item set up and maintenance in E1 to effectively work in the COUPA purchasing software system.

• 3% of total job.

10. Review and ensure all assigned general ledger account reconciliations are completed timely and accurately.

• 1% of total job.

C. Communications:

• Reports to: Asset Accounting Manager
• Indirectly Reports to: N/A
• Directly Supervises: (3) – Asset Accountants, (2) – Fixed Asset Analysts
• Indirectly Supervises: N/A

*

D. Relationships

• Inside the Company: Store Development personnel; Information Services; Tax Department; Financial Reporting; Treasury Department; Internal Audit Department; A/P Department; Facility Support, Real Estate, QTD/K, QTF.
• Outside the Company: External Auditors, Vendors, 3rd Party Consultants.

E. Position Specifications: The required specifications (education, experience, and skills) are those that the employee must have to hold the position. Applicants applying for this position must possess the required specifications in order to be considered for the job. The desired specifications are those that are not required for the employee to hold the position, but the employee should try to obtain the desired education, experience, and/or skills to be effective and successful in the position.

• Required education: Bachelor’s degree in Accounting.
• Desired education: Bachelor’s Degree in Accounting.
• Required experience: Five years of accounting and system experience including two years of experience related to any of the following: general ledger, property, fixed assets, financial reporting, capital expenditure, or supervisory experience.
• Desired experience: Five years of accounting and system experience including Capital Expenditure accounting, sales tax, and supervisory experience. Experience designing, implementing, and improving new systems and processes. Including 3 years as an Asset Accountant with QuikTrip. Strong ability to perform technical research for problem solving and process improvement.
• Required skills: Strong analytical, organizational, and communication skills. Excellent customer service. Self-motivated, quick learner with a proven ability to think creatively and design and implement new processes and systems. Proficiency using Microsoft Excel, 10-key by touch, detail oriented. Complete understanding of capital expenditure accounting. Strong multi-tasking skills.
• Desired skills: Strong understanding of IRS capital expenditure regulations and ability to perform technical research as needed. Extensive capital expenditure accounting experience, Microsoft Excel, JDE Edwards experience, and good communication skills.
• What is the extent of direct or indirect impact on sales, expenses, profits, etc.? This position is a key control in ensuring all capital expenditures are correctly recorded on QuikTrip’s Balance Sheet, which impacts the perception of our creditors and investors. Errors in following the Capital Expenditure Policy could significantly impact the company’s consolidated financial statements and income and property tax obligations. This position works with transactions that have multimillion dollar impacts on the company.

F. Please list any confidential data that is regularly accessible to this position.

• New store/remodel bids submitted by contractors, leases, and future store site locations. Financial information of QuikTrip’s gain/loss on disposal of assets, fixture and equipment expense, and depreciation on fixtures, along with by-store asset values. Budget information that would include store closings, remodels, scrapes, relocations, and potential new store sites.

G. Please list any additional criteria which should be recognized in evaluating the scope and impact of this position.

• Ability to accomplish through others. This position is expected to take ownership for the Capital Expenditure process, as well as utilize strong analytical skills daily while managing a heavy workload. Effectively meet weekly and monthly deadlines. Due to the significant dollar amount and volume of transactions, excellent accuracy and attention to detail is required. This position requires independent decision making with limited supervision. This individual must be flexible to constantly changing environment. Attention to detail and ability to work well with others while motivating a group of diverse individuals. Must possess a full on-going understanding of Store Development plans and changes, as well as changes to IRS regulations as they relate to capitalization.

Job Type: Full-time

Pay: $92,100.00 - $115,200.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Accounting and System: 5 years (Required)
• Capital Expenditure accounting: 5 years (Required)
• Sales Tax: 5 years (Required)
• Supervisory: 5 years (Required)

Work Location: One location

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