Aspen District Office School seeks an attendance administrative assistant and receptionist.

Terms of employment: 233 days Calendar

Work Schedule: As per individual assignment in keeping with 12-month district work calendar

Position Summary: The purpose of this position is to maintain attendance records, contact and secure authorized substitutes, and provide assistance within the school office to ensure a positive impact upon the education of high school students.

Principle Responsibilities:

• Contacts, and coordinates substitute teachers
• Serves as receptionist for the building, including answering phones, greeting visitors appropriate contact.
• Maintains office organization by managing mailboxes, updating directory, and assisting with ordering supplies for the office.
• Assists in planning, preparing, and setting up for meetings and events.
• Performs all other related duties as assigned or requested by the administrators
• Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Monitors assigned department/program activities (e.g. purchase orders, office machine operations, etc.) for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.

Position Requirements:

Minimum Education or Formal Training: A high school diploma

Minimum Experience: 1 to 3 years of related office experience

Skill Requirements:

Working knowledge of basic office procedures

Working knowledge of word processing, databases, and computer software

General Expectations:

• Manages oneself (is organized, prepared, and punctual; manages resources; meets deadlines; follows through on commitments; demonstrates appropriate physical appearance relative to job and environmental expectations) in a manner that enhances the image of public education;
• Acts consistently in ways that directly support the mission of the Aspen School District;
• Displays a willingness to learn new information;
• Because safety is an important component of this position, the employee must communicate clearly and concisely;
• Bilingual Spanish is a plus;
• Uses strong listening skills;
• Formulates goals that reflect the organization's strategic theme and include specific, measurable outcomes instead of just completing activities;
• Contributes actively to the goals and success of the District l through collaboration, cooperation, and flexibility (give and take) in team discussions, activities, and decision making;
• Maintains high ethical standards, legal responsibility, and confidentiality.

Working Environment: The usual and customary methods of performing the job's functions require the following physical demands:

• some lifting, carrying, pushing and/or pulling, stooping, kneeling, sitting, standing and walking
• constant sitting and use of computers, repetitive motion