Job description

Job Summary:

The AR/AP Specialist will manage all accounts receivable and accounts payable responsibilities. Additionally, will provide administrative assistance for all departments when needed and applicable.

Principle Duties & Responsibilities:

1. Manage client invoicing and/or cash receipts when electronic records are provided or required including Grimmway, Nestle, and FRC cash receipts.

2. Manage all AR corrections and apply proper deductions and/or payment.

3. Manage with the entering of sub-hauler freight bills, review, enter adjustments, and produce reports when needed.

4. Prepare documents and checks for mailing and maintain appropriate records.

5. Maintain historical records for all accounts payables/receivable transactions.

6. Scan and file various documents.

7. Run errands including making bank deposits, picking up paperwork from other terminals, etc.

8. Assist with processing DMV needs and requirements.

9. Be a resource to drivers and direct them appropriately.

10. Enters accounts payable data and maintains accounts payable files and records. Verifies receipt of services and matches invoices and other documentation necessary to process payment.

11. Verify vendor statements and handle all correspondence involving accounts payable. Assist in resolution of complaints with vendors.

12. Assist with managing the charts of accounts for accounts payable process.

13. Process new AP account requests, along with related W9 set up

14. Verify that transactions comply with financial policies and procedures

15. Prepare monthly reconciliations for various expenses, examples are Amex, Leasing and Employee reimbursements

16. Ensure accurate processing to accounts follow appropriate policies and procedures

17. Makes recommendations for continual process improvements and ensures that procedures are documented

18. Establish and maintain relationship with all terminals (shop managers) to ensure all invoices are received and coded correctly.

19. Enters and processes freight bills for all commodities. Will produce invoices and research all customer inquiries when needed. Responsible for all corrections and will review all work prior to payroll deadline.

20. Assist in organizing and jobbing all freight bills in preparation for data input.

21. Meet and greet visitors, vendors, and employees.

22. Responsible for answering main phone line and managing phone system.

23. Assists with payroll by verifying payroll details are correct and helping with distribution and mailing of paychecks.

24. Order and manage office supplies.

25. Positive pay upload and positive pay review.

26. Other administrative tasks as assigned.

Knowledge, Skills and Experience:

Education: High school or equivalent (Preferred)

Experience:

Minimum 2 Years Accounting (Required)

Thorough knowledge of general accounting principles and practices

Ability to proficiently operate a 10-key calculator

Other Knowledge & Requirements:

1. Ability to prioritize, organize, and complete tasks independently and with efficiency to meet deadline

2. Ability to type with speed and accuracy for extended periods of time.

3. Ability to communicate with and deal with vendors, customers, and all levels of employees in an efficient and professional manner.

4. Ability to generate special computerized reports and schedules with minimum direction.

5. Ability to operate and navigate a computer and to work with software applications at an advanced level (specifically Excel and Great Plains) Ability to express ideas clearly and concisely, in writing and verbally.

6. Must be willing and able to accept constructive feedback, and exhibit initiative and commitment to the job.

7. Must possess strong interpersonal skills (i.e., cooperative, courteous, flexible, good natured).

8. Must be conscientious, persistent, resourceful, productive, proactive, and able to multi-task.

9. Must maintain a professional business environment.

10. Must demonstrate ability to appear for work on time consistently and adhere to company attendance policies

11. Must possess ability to understand and follow company rules and procedures and comply with corporate policies, goals, and objectives

12. Possession of a valid California Driver’s License and acceptable driving record substantiated by a DMV printout.

During Harvest Season from July to November OT will be required.

Harves Work Hours: Hours per day: 8+ Hours per week: 40+ Days per week: 5-6

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekend availability

Ability to commute/relocate:

• Dixon, CA 95620: Reliably commute or planning to relocate before starting work (Required)

Language:

• Spanish (Required)

Work Location: One location

www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.