Outside of School Time Activities Coordinator (TK-8 Junior Dragon Academy) Job Description

About St. HOPE Public Schools

Since 2003 St. HOPE Public Schools has passionately worked toward the mission of graduating self-motivated, industrious and critical thinking leaders who are committed to serving others, passionate about lifelong learning and prepared to earn a degree from a four-year college. St. HOPE Public Schools includes three charter schools: PS7 Elementary School, PS7 Middle School, and Sacramento Charter High School located in the Oak Park neighborhood of Sacramento.

We’ve raised the bar and our schools are producing extraordinary results with closing the achievement gap and helping our scholars reach their fullest potential. Our student demographics have a much higher percentage of minority and low-income scholars, yet our state testing scores show much better results than District averages. A few examples of how our model is succeeding include:

• Sacramento Charter High School was recognized by the California Charter Schools Association (CCSA) for being the highest performing High School for black students in the state of California.
• PS7 and Sacramento Charter High School were named California Education Champions by the National Action Network for being 2 of 16 predominantly African American schools that performed in the top 25% of all schools in California, and each scored a 10/10 when compared to similar schools.

• In 2020, 93% of Sac High scholars were accepted into four-year colleges and we are proud to have among the highest percentage of scholars admitted to UCs and CSUs in the Sacramento region.

In addition to prioritizing academic achievement, we prioritize school culture, climate and meeting our needs of students and families beyond the regular school day. We host several engaging scholar and family events throughout the school year, and we seek to provide a well-rounded experience for our scholars. We value our staff and work to offer every staff member a robust coaching and support plan. Their daily efforts are what make this learning environment as successful as possible for our scholars.

In addition to St. HOPE Public Schools, St. HOPE is a family of nonprofits that also stands for economic growth and revitalization. We are deeply committed to the Oak Park community in which we are located and constantly look for opportunities to partner with our Oak Park neighbors and businesses.

Although St. HOPE Public Schools has come a long way in the last 19 years, there is still so much more to accomplish. St. HOPE Public Schools looks forward to continuing its vision of being one of the finest urban TK-12 public school systems in the nation and seeks outstanding individuals who are committed to this journey and willing to do whatever-it-takes to provide our scholars with the best education possible! Our future depends on it. Our scholars deserve it.

Extended Learning Opportunities Grant

In October 2021, the state legislature created and authorized funding for the Expanded Learning Opportunities Programs (ELOP). ELOP funding supports student enrichment programs offered during non-instructional hours for TK-6th grade students. The state has awarded SHPS over $1.1 million to support programs, outside of the regular school day (before, after or on non-school days) for students in grades TK through 6th. You can learn more about ELOP at https://www.cde.ca.gov/fg/aa/pa/elop.asp

SHPS Board approved a spending proposal, SHPS Board Approved Spending Proposal, to start the design of our ELOP program, launch the program and spend the awarded funds. The hiring of the position delineated in this job description is one component of that spending proposal.

The full-time Outside of School Time Activities Coordinator (TK-8 Junior Dragon Academy)) or “OSTA Coordinator” will design and implement the SHPS ELOP program. This individual will coordinate all aspects of the SHPS ELOP, ensuring a seamless offering of programs for students in grades six through eight who are housed at a different site than our TK to fifth grade students. This individual, as opposed to the site lead (principal) for our elementary and middle schools, will be responsible for managing the ELOP program. The individual will work hours outside of the regular school day and on weekends. As a result, their schedule will deviate from that of other SHPS employees. The employee will identify and contract with external community-based organizations and coordinate all purchases needed to support the club, teams, and programs. The employee will also be responsible for budgeting and purchasing all materials needed to support programs and ELOP’s expenditures. Finally, the OSTA Coordinator will be expected to do the foregoing while ensuring compliance with the ELOP grant and any SHPS policies or procedures.

Ready to Join the Team?

The ideal candidate will bring passion and a commitment to the mission and vision of St. HOPE Public Schools and a desire to positively impact the Oak Park community and help close the achievement gap for our scholar population. They will have a willingness to learn, grow and work hard along the way. At St. HOPE Public Schools, we live by five key pillars:

• High Expectations- You not only set the bar high for every scholar, but also for yourself. You possess a clear vision for what excellence looks like for scholar work, scholar behavior, and your craft.
• Choice & Commitment- You understand how your work impacts life outside of your office or classroom. You wake up every morning and commit yourself to doing what's best for our scholars.
• More Time- You are one of those people that goes above and beyond in all areas of life. Some people may even say you do too much, but you know that more time equals better results.
• Focus on Results- Everything you do is done with purpose because you are dedicated to growth. You believe in data and work tirelessly to reach your goals. You are a problem solver and find feedback empowering.
• Power to Lead- You are a natural influencer. You can't help but train and nurture scholars and peers. People are attracted to you because of the way you equip them to succeed.

Position Summary

St. HOPE Public Schools is seeking an Outside of School Time Activities Coordinator (TK-8 Junior Dragon Academy) to implement the ELOP grant in accordance with the approved spending proposal. Implementation will require the individual to oversee activities and athletics that occur at both the PS7 Elementary and Middle School sites. While ELOP funds support students in Grades TK through 6th, the OSTA Coordinator will be expected to develop a seamless program for TK through 8th grade students, and set up the necessary systems and controls to segregate ELOP funding which will be used for TK to 6th grade students from other non-ELOP funds that will support the 7th and 8th portion of the program.

The OSTA Coordinator will work with the school administration, school staff, coaches and club advisors to implement a robust and engaging program that aligns with the St. HOPE Public School vision and mission. The OSTA Coordinator will also be the primary partner to external organizations who may be able to offer programming supported with ELOP funds. The Director plays a key role in building positive school culture and providing our scholars with diverse opportunities to pursue their interests as well as ensuring SHPS has a positive relationship with community partners.

The ideal candidate must be able to set a lofty vision and create systems to bring the vision to life. The ideal candidate is comfortable working independently and as part of a team. The individual must hold the belief that all children can succeed academically and socially and must be driven to work relentlessly to produce excellence.

The OSTA Coordinator will report to the Director of Operations and/or the Chief of Schools.

KEY RESPONSIBILITIES

• Builds a robust program that offers a seamless catalog of extracurricular activities for TK-8th grade scholars that result in high levels of student participation and engagement
• Builds a diverse and relevant program that strengthens overall school culture and supports students in feeling connected to the school community
• Ensures complete compliance with the ELOP Grant and the requirements that apply to it and funds spent pursuant to it
• Aligned with the spending proposal referenced above, create a more detailed program and spend plan to the State as required by the grant terms
• Hires and manages all staff, coaches and volunteers serving in the program as well as site managers assigned to support
• Sets up effective procedures for collecting daily attendance and tracks and maintains attendance records
• Builds a fiscally responsible program and monitors spending to ensure program remains on-budget
• Develops a seamless program for TK through 8th grade students, and sets up the necessary systems and controls to segregate ELOP funding which will be used for TK to 6th grade students from other non-ELOP funds that will support the 7th and 8th portion of the program.
• Builds effective external and internal partnerships to strengthen after school offerings
• When possible (and subject to the schedule set for this position), presents at key moments throughout the school day including transitions, lunch, and dismissal
• Consistently reinforce SHPS’s high expectations for student behavior with students
• Leads efforts to invest scholars and families and staff in feeling connected and committed to the St. HOPE Public Schools mission and vision
• Models the school’s values and sets the standard for professional behavior
• Inventories and engages programs offered by community partners to determine what programs could support SHPS TK-8th grade students
• Engages community organizations as possible partners to deliver out of school time programming as part of the ELOP program
• Organize purchases and transportation needed to support the program
• Ensure all program participants meet state and federal requirements regarding individuals who provide services to schools
• Builds a professional work environment that is typified by hard work, respect and collaboration and includes a system of constant feedback, reflection, and action
• Works relentlessly with a Whatever-It-Takes attitude to ensure network wide goals are met
• Widely communicates program offerings to recruit students, families and partners to the program.
• Establishes quantifiable metrics to measure the program success.
• Other duties as assigned

QUALIFICATIONS

• Bachelor's Degree, from an accredited college or university
• Experience managing grants or similar programs is preferred
• Strong written and verbal communication skills
• Demonstrated project management abilities
• Ability to start up and implement a new program

Salary: St. HOPE Public Schools offers a competitive salary and benefits commensurate with qualifications and experience. This is a full-time exempt position.

Note: The OSTA Coordinator’s schedule will likely be different from the traditional school day based on when student programming is offered. On average, we would anticipate the OSTA Coordinator will work forty (40) hours per calendar week. Some working hours will occur in the evenings, weekends and/or on days in which SHPS schools are closed for student attendance.

To Apply: All candidates must submit a resume and thoughtful cover letter for consideration. Application materials can be submitted via the Careers page on our website at www.sthopepublicschool.org.

SHPS is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.