Job description
Posting Details
Position Information
Job Number
CLA00369P
Position Title
Admissions and Records Assistant
Position Type
Classified Part Time
Percentage Employee
47.5%
Number of Months Assignment
12
Starting Date
As soon as possible
Current Work Schedule
Monday and Wednesday 2:30pm – 7:30pm and Tuesday and Thursday 3:00pm – 7:30pm. Days and hours of employment may change depending on District needs.
Salary Range
23
Salary
$2,010.71 – $2,568.15 monthly- Successful candidate will start at step 1 except in cases where District deems appropriate.
Shift Differential
FLSA
Non-Exempt
Location
Main Campus
Department
Admissions and Records (Dept)
Open Date
12/06/2022
Closing Date
12/20/2022
Open Until Filled
No
About Rio Hondo College
About Río Hondo College
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.
Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.
Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.
Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.
Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.
In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.
Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.
Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.
Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.
Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.
In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.
Basic Function
Under the direction of the Director of Admissions and Records, perform specialized clerical and technical duties involving admissions, registration, records maintenance, residency and enrollment; provide technical assistance and information to students, staff and the public.
Representative Duties
Provide technical assistance and information to students regarding admissions, registration, records, enrollment, fees and other areas of student services. E
Instruct students in correct procedures for completion of forms and applications; explain applications, requirements and restrictions; review completed forms for accuracy and completeness. E
Process application forms; review records for changes in status; request transcripts, records and other information needed to determine status of applications and forms. E
Analyze and determine status of applications and forms; refer problems to supervisor for assistance and resolution; notify students of need for additional information. E
Answer telephones and provide information and assistance as required. E
Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and records. E
Operate computer terminal and other related office equipment to update student records and verify student information. E
Make residency determinations based on state residency requirements; enter application information into the computer; collect fees and prepare receipts for money collected. E
Register students by accepting mail-in forms, verifying residency status and correct payment of fees and enrolling the student in desired classes by entering information into the computer; assist in resolving student complaints regarding program errors and make program changes for pre-registered students. E
Maintain student records; audit records to assure accuracy; assure collection of fees owed by students prior to release of transcripts; provide copies of transcripts according to approved procedures. E
Determine fee waivers and fee credits in accordance with State and federal guidelines. E
Process late registration and enrollment changes; assure the collection of appropriate drop fees; assure accurate accounting through computer entry of enrollment changes and fees collected or owed. E
Post grades on student’s permanent record at the end of each reporting period; prepare and distribute class attendance and grade rosters according to schedule. E
Establish and maintain appropriate manual and computerized records and files; provide information and assistance to instructors, other staff members and the public as requested or assigned. E
Collect, compile, verify and record information for the preparation of reports by the Director. E
Train and provide work direction to student workers as assigned.
Order and maintain office supplies; receive, open and distribute mail.
Perform enrollment verifications including calculating grade point averages. E
Review and post credit by examination, academic renewal, and course repetition, and credit/no credit petitions. E
Assist with the awarding of Certificates of Achievement and graduation of students with Rio Hondo College records only.
Posting positive attendance information.
Perform related duties as assigned.
The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.
Instruct students in correct procedures for completion of forms and applications; explain applications, requirements and restrictions; review completed forms for accuracy and completeness. E
Process application forms; review records for changes in status; request transcripts, records and other information needed to determine status of applications and forms. E
Analyze and determine status of applications and forms; refer problems to supervisor for assistance and resolution; notify students of need for additional information. E
Answer telephones and provide information and assistance as required. E
Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and records. E
Operate computer terminal and other related office equipment to update student records and verify student information. E
Make residency determinations based on state residency requirements; enter application information into the computer; collect fees and prepare receipts for money collected. E
Register students by accepting mail-in forms, verifying residency status and correct payment of fees and enrolling the student in desired classes by entering information into the computer; assist in resolving student complaints regarding program errors and make program changes for pre-registered students. E
Maintain student records; audit records to assure accuracy; assure collection of fees owed by students prior to release of transcripts; provide copies of transcripts according to approved procedures. E
Determine fee waivers and fee credits in accordance with State and federal guidelines. E
Process late registration and enrollment changes; assure the collection of appropriate drop fees; assure accurate accounting through computer entry of enrollment changes and fees collected or owed. E
Post grades on student’s permanent record at the end of each reporting period; prepare and distribute class attendance and grade rosters according to schedule. E
Establish and maintain appropriate manual and computerized records and files; provide information and assistance to instructors, other staff members and the public as requested or assigned. E
Collect, compile, verify and record information for the preparation of reports by the Director. E
Train and provide work direction to student workers as assigned.
Order and maintain office supplies; receive, open and distribute mail.
Perform enrollment verifications including calculating grade point averages. E
Review and post credit by examination, academic renewal, and course repetition, and credit/no credit petitions. E
Assist with the awarding of Certificates of Achievement and graduation of students with Rio Hondo College records only.
Posting positive attendance information.
Perform related duties as assigned.
The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.
Knowledge and Abilities
Knowledge of:
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Filing systems and procedures.
- Telephone techniques and etiquette.
- Interpersonal skills using tact, patience and courtesy.
- Oral and written communication skills.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Operation of a computer terminal.
Ability to:
- Perform a variety of specialized clerical duties involved in student registration, admission and records maintenance.
- Plan and organize work.
- Learn quickly and interpret rules, regulations and policies regarding community college registration, admissions and records.
- Operate a variety of office equipment including a computer terminal.
- Type at an acceptable rate of speed.
- Make arithmetic calculations quickly and accurately.
- Maintain records and prepare reports.
- Communicate effectively both orally and in writing.
- Learn to interpret, apply and explain rules, regulations, policies and procedures.
- Learn applicable sections of State Education Code and other applicable laws.
- Understand and follow oral and written directions.
- Meet schedules and time lines.
- Work independently with little direction.
- Establish and maintain effective working relationships with others.
- Analyze situations accurately and adopt an effective course of action.
- Work confidentially with discretion.
Education and Experience
Any combination equivalent to: graduation from high school and three years of increasingly responsible clerical experience, preferably involving frequent public contact in a community college.
Equivalencies
Foreign Degrees
Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.
License Certificates/Credentials
Desired Qualifications
Distinguishable Characteristics
Working Conditions
Admissions and Records Office environment.
Position Description
Applications are currently being accepted for Admissions and Records Assistant. This is a part-time, 47.5%, 12 month position. Hours are Monday and Wednesday 2:30pm -7:30pm and Tuesday and Thursday 3:00pm – 7:30pm.
Application Procedure
Applications must be submitted by
11:59 p.m. PT on the closing date.
Applicants must submit a complete online application that includes the items listed.
Applicants must submit a complete online application that includes the items listed.
- Rio Hondo College online application (which includes supplemental questions)
- Résumé/Curriculum Vitae
- Complete transcripts of all college/university studies, including degree earned (copies will be accepted). NOTE: Transcripts from multiple colleges/universities may need to be scanned as one document, then uploaded.
- Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.
- PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.
- NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.
Special Instructions to Applicants
Additional Information
- The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
- Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
- As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant’s expense) taken by an official LiveScan agency.
- Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
- For positions requiring a valid California driver’s license, proof of insurability is required.
- All applicants meeting the minimum qualifications may be required to take a test and will be notified of the date and time.
- Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
- A copy of this announcement will be provided in Braille to visually impaired applicants upon request.
Commitment to Diversity
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
Cancel RTF Policy
WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.
EEO Statement
Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.
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