Administrative Support Specialist
Full Time
Greensboro, NC 27402
Posted
Job description
Position Type
Staff
University Information
UNC
Greensboro, located in the
Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher
research activity and
community engagement. Founded in 1891 and one of the original three
UNC
System institutions, UNC Greensboro is one of the most
diverse universities in the state with
20,000+ students, and
3,000+ faculty and staff members representing 90+ nationalities. With
17 Division I athletic teams,
85 undergraduate degrees in over
125 areas of study, as well as
74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for
academic excellence and value, with noted strengths in
health and wellness,
visual and performing arts,
nursing,
education, and more. For additional information, please visit
uncg.edu and follow UNCG on
Facebook,
Twitter, and
Instagram.
Primary Purpose of the Organizational Unit
Accounts Payable Unit, a part of the Controller’s Office, provides administration for payments due vendors and faculty/staff through reimbursements and student refund checks. These invoice/expenditure requests must be administered in accordance with the policies and procedures of the Office of Budget and Management, Office of the State Chancellor, UNC-G, Internal Revenue Services and immigration/Naturalization Service. This unit includes a small group of personnel (3-6) personnel reporting to the Accounting Operations Manager. High levels of knowledge and accuracy are demanded in the auditing and processing of accounts payable disbursements without audit findings at the State internal and external level. Staff are required to maintain strong working relationships throughout the campus community. They are required to process check requests, journal entries, reconciling funds, testing and updating upgrades on Banner conversions
Position Summary
This position audits and processes Interdepartmental Invoices (i.e. Journal Vouchers); processes Contracted Personal Service and Honorarium Forms, using the 4% State Tax Withholding and 30% Foreign Tax Withholding as required by certain Vendors; electronically encumbers Physical Plant invoices in order for funds to be available at the completion of the project; FUPLOADs all Elliott Center, Printing Department, and Telephone Department Invoices electronically for audit and payment; processes the Direct Deposit function to Bank of America weekly, Process PO Invoices, as well as Bank of America E-Payables, Paymode X ACH Payments, and ACH Deposit functions and reconciliations. Processes new W-9 forms for Vendors, after processing their TIN numbers through the IRS TIN Matching System for verification, sets up new Vendor accounts properly, so that a 1099 will be issued if their W-9 indicates they do business in a certain manner, and assists with the 1099 issue process in January of each year.
Minimum Qualifications
HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications
- 3+ years of accounts payable experience in Higher Education
- 5+ years accounts payable experience
- Familiarity with State and Federal regulations regarding reimbursements
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants
Applicants are required to upload a list of at least three (3) professional references that includes:
- Name,
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
Recruitment Range
$43,542 - $45,834
Org #-Department
Office of the Controller - 56202
Work Hours of Position
8 am - 5 pm, minimal overtime expected
Number of Months per Year
12
Posting Requirements
Job Family
Career Banded Title
Administrative Support Specialist
Open Date
11/28/2022
Close Date
01/02/2023
FTE
1.000
FLSA
Non-Exempt
If other, please indicate
If time-limited, please specify end date for appointment.
Salary Grade Equivalency
65
www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.