Job description

ADMINISTRATIVE SUPPORT SERVICES (FULL-TIME)

*Position is Contingent upon Contract Award

Location: Washington, DC

The Administrative Support Services responsibilities:

Education and Experience Requirement:

• Must have at least seven (7) years’ experience performing similar services in a similar environment or Bachelor’s degree plus three (3) years’ experience performing similar services in a similar environment.
• Shall be proficient in Microsoft Office Suite 2016 to include MS Word, Excel, Power Point, Access and Outlook using Windows Version 10.
• Be proficient in business writing.

Duties and Responsibilities:

• Maintain Directorate Management and/or Agency Staff appointments by scheduling meetings, conferences and teleconferences, to include office events/leave calendar.
• Process and set up accounts payable invoices in Department of Labor’s (DOL) New Core Financial Management System (NCFMS) according to Federal guidelines for invoice payments.
• Review and update OSHA Directives using Microsoft Word and Excel. Update Records Management information in the Archives and Records Centers Information System (ARCIS). Create, route and maintain training registrations and completion of course records in Department of Labor’s electronic training system, Learning Link.
• Receive, review, assign and expedite the preparation and processing of controlled Agency correspondence in DOL’s Correspondence Tracking System (CTS); ensuring the readability and quality of correspondence.
• Manage incoming/outgoing telephone calls, provide general information to callers, and take messages or direct calls to appropriate staff. Welcome customers and answer general office inquiries using Cisco CP-8811 multi-line telephone.
• Create, maintain and enter information into various databases within OSHA Program Offices. Set up and manage paper or electronic filing system, record information, edit documents, maintain office documents, correspondence and other work-related material.
• Attend meetings and provide verbal and written summary of meetings Prepare conference and/or event materials.
• Be proficient in operation of office equipment such as scanners, copiers, and fax machines. Arrange for repairs when equipment malfunctions. Complete general preventive maintenance requirements according to manufacturer’s instructions. Order and maintain office supplies according to specific Federal guidelines and procedures.
• Format, proof, edit, retrieve, review and copy document information. Transmit text, data and graphics as necessary.
• Make travel arrangements, reservations and prepare vouchers using the electronic E2 Travel system, ensuring adherence to federal travel regulations.
• Proactively manages office tasks and the Director’s calendar; to include initiating meeting invitations.
• Draft, review and edit business correspondence (emails, meeting summaries, reports, etc.) with keen attention to detail.

Hours and Performance:

Shall work approximately 8 hours per week.

Job Type: Part-time

Schedule:

• 8 hour shift

Experience:

• performing similiar services: 7 years (Required)

Language:

• English (Required)

Work Location: In person

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