Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 12,700 students from across Georgia, 34 other states and 64 countries, 95+ undergraduate programs and concentrations, and 35 master’s, specialist, and doctoral degree programs, we’ve come a long way since then. Today, we’re a regional powerhouse making a $626 million local economic impact.

With locations in Carrollton, Douglasville, and Newnan, Georgia, we take pride in making a difference in the lives of our students, our neighbors, and the world. In essence, UWG provides a safe, quality and affordable college experience that transforms lives. Amazing things happen when you Go West!

The university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.

This position is responsible for maintaining the university’s schedule of classes and facilitation of processes directly connected to campus wide course section building. The position also oversees multiple complex processes including the submission of institutional enrollment data to the National Student Clearinghouse and conducting training for campus partners on Registrar related BANNER forms and tables. This position requires a credit check due to purchasing responsibilities.

Registration Support & Records Maintenance

• In collaboration with other Administrative Support Senior positions for Records & Registration, this position will serve as the primary contact and processes on 2 of the following processes & backup on others: National Student Clearinghouse submission, Wait-Listing, Roster Verification, late adds & drops, reinstatement of schedules after the drop for non-payment, Schedule of Classes & campus wide section building
• Responsible for processing various forms and student requests such as course registration (adds/drops/withdrawals), Cross Registration/ARCHE, grade changes, independent studies, course overloads, credit by exams, and student personal information (name, SSN, legal sex)
• Responsible for creating and maintaining internal documentation and reporting for records and registration area processes
• Collaborates with the Associate Registrar – Records & Registration to complete end of term processing duties such as honors conversions and administrative drops
• Utilizes Banner and Argos reporting for routine processes related to advanced registration, student enrollment status updates, and rate codes for tuition

Administrative Support

• Provides additional administrative support to the Registrar’s office including: routine audits and maintenance of the Office of the Registrar Website, specifically related to registration, academic calendars, and faculty/staff resources; receiving, opening, and distributing departmental mail; ordering supplies and maintaining inventory; submitting monthly copier reading
• Responsible for purchasing through either purchase orders or the office purchasing card. This position will backup responsibilities for purchasing responsibilities

Training

• In collaboration with other members of the Records & Registration Area, coordinates and leads training for faculty, staff, and students regarding functions of registration, roster verification, faculty grade entry, Banner functionality upgrades, and course section development

Registrar Events

• Represents the Office of the Registrar at all UWG Commencement Ceremonies
• In collaboration with other Administrative Support Senior positions for Records & Registration, this position will plan and coordinate registration events and student communications to include preparing and posting marketing materials, coordinating with campus partners such as advisors and Center for Academic Success to provide student support for registration

Educational Requirements

• High School diploma or equivalent

Required Experience

• Four years administrative experience in an office environment
• Computer literacy and proficiency in Microsoft Word, PowerPoint and Excel

• One year of higher education experience, preferably in the Registrar’s Office or a student services department
• Experience directly related to student registration and record maintenance or course/section building management and knowledge of Banner & Curriculum
• A high aptitude to comprehend and grasp information quickly
• High standards of ethics, honesty, integrity, and confidentiality
• Ability to lead a group, team or project, type 40-50 wpm, consistently produce work with 100% accuracy, and possess exceptional problem-solving skills with the ability to communicate effectively with a variety of constituencies

$19.61 per hourly

• Ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff, and work autonomously on assigned tasks and projects

• Excellent interpersonal, verbal, and written communication skills

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia's affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.

This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment