POSITION TITLE: Administrative/HR Assistant

JOB DESCRIPTION: The person in this role is responsible for coordinating and completing the administrative tasks needed to support the Complex business activities.

DUTIES AND RESPONSIBILITIES:
Office Administration

• Answer complex phones and screen callers to ensure information security.
• Respond to requests for gate entry; track incoming visitors, vendors, and contractors; greet visitors and ensure visitors follow biosecurity and complex security procedures.
• Prepare and distribute UPS/FedEx shipments and mail

Processing and Production Reporting

• Produce weekly Cases Per Man Hour (CPMH) report and update EMTS using the following data inputs:
• Employee labor hours and new/terminated employee data from UTM.
• Grader machine data from daily grade-out reports
• Barn system data, such as barn temperatures, feed deliveries and closing inventory, water intake, bird weight, mortality, dozens, and case weights.
• Compare barn egg production counts to processed counts and note discrepancies.

Invoice and Purchase Order (PO) Processing

• Generate purchase orders in AX for authorized complex purchases, reconcile purchase order and invoice details, maintain invoice log for invoices received directly at the location.
• Submit invoices to manager for approval and send approved invoices to Accounts Payable for processing.
• Order supplies and parts at the direction of the Processing Manager.

Employee Time and Payroll Administration

• Audit employee time clock entries daily, verify vacation and sick time availability, and apply edits directed by department manager to include time office, job code accuracy and error correction.
• Prepare weekly payroll submission and present to manager for approval.

Human Resource Administration

• Under the supervision of the Corporate HR Manager;
  
  • Compile applications and submit to HR Documentation for media screens.
  • Assist as needed in conducting phone screens for hourly candidates and submit completed document to HR Manager and Processing Manager.
  • Ability to help schedule drug screen appointments and submit background checks as needed.
  • Coordinate new hire employee orientation with HR Manager.
  • Understand and assist in tracking new hiring training schedule.

Safety and OSHA Administration

• Assist the Processing Manager in organizing monthly safety meetings, safety committee activities, and other administrative tasks supporting the maintenance of a safe working environment.
• At the direction of HR Manager, generate and distribute monthly safety training registers for all complex employees.

SKILLS AND ABILITIES:

• 2 years degree or more in Business Administration, Accounting Human Resources, or related field; or HS Diploma and equivalent work experience.
• Strong communication skill with professional, pleasant, and helpful demeanor
• Strong computer knowledge – Word, Excel, etc. – and data entry proficiency
• Knowledge of and adherence with company policies and procedures, federal and state laws
• Planning and prioritizing skills
• Working knowledge of a business office
• Some customer service experience preferred, and phone skills required

HOW TO APPLY:

Applications are only accepted online at this time. Please follow the link on this posting to fill out an application.

Sparboe is an Equal Opportunity Employer.