Job description

The Administrative Coordinator provides administrative and logistical support to the Translational Dental Medicine department (2 days/week) and the Office of the Associate Dean for Research (3 days/week), both within Boston University's School of Dental Medicine. The responsibilities for this position include ordering supplies, reconciling expenses, scheduling meetings, assisting with event planning, and handling faculty and guest travel and reimbursement. The Administrative Coordinator reports to the Administrative Manager (TDM) and the Associate Director (Research) and may be assigned other duties as needed.

Other responsibilities for this position include:

• Scheduling and planning events such as the Head & Neck Cancer Symposium, Science Day, Research Committee meetings, and department meetings
• Determining and booking appropriate meeting locations and liaising with presenters about presentation material and travel requirements
• Promoting events as appropriate
• Overseeing meeting logistics including set-up and catering, and completing appropriate post-event follow-up
• Scheduling, setting up, and recording minutes for other meetings and committees as required.
• Ordering supplies and tracking purchases
• Monitoring and renewing equipment contracts
• Communicating with faculty and lab staff about supply needs and liaising with vendors as needed.
• Answering and directing phone and email inquiries
• Communicating with faculty, staff and student’s university-wide and with outside collaborators by both proactively disseminating research information and responding to queries and monitoring and updating the website as needed.
• Providing other administrative and logistical support as required

Applications must be submitted via Boston University's hiring portal to be considered: https://bu.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=309618

This position requires a minimum of an Assoc/Voc/Tech Degree, with a Bachelor’s Degree preferred, and 1-3 years of relevant work experience.

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

COVID-19 considerations:
Boston University has a vaccination requirement for students, staff, and faculty. Masks are optional but encouraged, and provided to employees upon request.

Ability to commute/relocate:

• Boston, MA 02118: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 1 year (Preferred)

Work Location: One location

www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.