$22.16 - $28.81/per hour DOE

113

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

12 Months

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona’s Best Employers

Paradise Valley Community College (PVCC) is a Learning Centered College that supports a diverse and inclusive environment where mutual respect, equity and understanding and incorporating views from dissimilar frames of reference are encouraged and valued. Please review PVCC's track record and join us on our continued path of student success.

PVCC’s Commitment to Diversity, Equity and Inclusion: As a college we embrace equity, engagement, inclusion and innovation. We seek to continuously improve our campus through diverse identities, expertise and perspectives. We are committed to creating engaging relationships that inspire and support all learners to increase their capacity for personal growth and positive social change. PVCC provides access to these opportunities in a welcoming, inclusive, and supportive environment for all our students, employees, and community members.

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

• Paid observed federal holidays & additional paid time off throughout the year
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
• Paid vacation, sick, and personal time (if applicable)
• Multiple health and dental insurance coverage plans
• Virtual: Reach a doctor 24/7
• Flexible Spending Accounts (FSA)
• Maricopa Perks & Gears Discount Program
• Employee assistance program (EAP)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employee and dependents (if applicable)
• Revised summer work schedule
• Maricopa Employee Health & Wellness Program
• Employee recognition opportunities
• Public Service Loan Forgiveness

Paradise Valley Community College (PVCC) is seeking an Administrative Coordinator for Administrative Services. The Administrative Coordinator provides overall administrative, event planning, and programmatic level support to the Paradise Valley Community College administrative services division. Reporting directly to the Vice President of Administrative Services and Associate Dean of Administrative Services, this position will promote a culture of collaborative and cooperative positive-working relationships with administrative services and across the college. The Administrative Coordinator supports the budget needs, program, event/rental planning, and administrative functions for all departments within the Division of Administrative Services. The person in this position must be flexible in serving the unique needs of each of the departments. The Administrative Coordinator will also demonstrate a dedication to putting students first and a commitment to serving diverse and nontraditional college students, faculty, and staff.

Would you like to work at an “Aspen Institute Top 150 Community College'' that transforms lives on a daily basis in a fast-paced, collegial environment? Join our Paradise Valley Community College (PVCC) team to make a difference in our community, enact positive social change, and improve students' lives everyday.

PVCC is eligible to apply for the 2023 Aspen Prize for Community College Excellence. The $1 million Aspen Prize for Community College Excellence, awarded every two years, is the nation’s signature recognition for America’s community colleges.

Even more importantly, PVCC, which has earned this recognition biennially since 2013, is the only community college in Arizona to achieve this distinction this year. The colleges selected for this honor stand out among more than 1,000 community colleges nationwide as having high and improving levels of student success as well as equitable outcomes for Black and Hispanic students and those from lower-income backgrounds.

The Aspen Institute evaluates various criteria in its selection process and validates the levels of active and engaged learning in the classroom and the progress PVCC is making with the implementation of Guided Pathways.

1) First-year retention rates

2) Graduation rates 150 percent normal program completion time

3) Improvement of student success rates over time

4) Graduation rates of underrepresented minority students

5) Graduation rates of low income students

50% Coordinates and provides direct executive level administrative support to the Vice President and Associate Dean of Administrative Services and 5 program areas of Administrative Services. Assists with guidance, oversight and administration of administrative areas including facility rentals, purchasing orders, budget to include tracking the
implementation, completion, and budget management for the projects within the assigned areas; manages pro-card and budget reconciliation for the Division of Administrative Services; assists with development and implementation of division guidelines, forms, policies, and procedures as part of initiatives; maintains and updates databases;coordinates and provides transactional support related to division operations; works with sensitive and confidential information. Daily coordinate schedules and calendars, travel arrangements, registration, program, and project coordination, for Vice President and Associate Dean of Administrative Services as assigned.

20% Creates financial/analytical reports, presentations, documents, and process flow charts related to the operations and initiatives; works in the online financial management system for procurement, coordinating travel, etc., and other fiscal related duties; as well as works in the online contract management system

20% Prepares and submits complex reports and correspondence to various executive levels, Presidents, district and legal personnel, community members, and vendors. Handles intake of complaints and concerns. Review and screen incoming reports for assignment and distribution, identify reports for sense of urgency and/or escalation, offer
recommendations or referrals when necessary. Work alongside the Vice President and Associate Dean collaboratively on reports/cases to completion.

10% Serves as a liaison with students and faculty; develops partnerships and provides collaboration on program initiatives and serves on committees as a representative of Administrative Services. Prepare agendas, schedule meetings, prepare minutes, maintain distribution lists, maintain Google Drives.

Associate’s Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

1. Five (5) or more years experience as an administrative assistant or office manager preferably in higher education.

2. Five (5) or more years advanced experience with Microsoft (i.e. Word, Excel, PowerPoint), Google Suite/Drive (i.e. docs, sheets, slides, calendars) and graphic programs (i.e photoshop, illustrator).

3. Five (5) or more years of experience monitoring departmental budgets, creating requisitions and expenditures, and ordering supplies.

4. Five (5) or more years of experience with advanced administrative skills such as: maintain calendars, schedule meetings, coordinate travel arrangements for administrators. Possesses exemplary written skills.

5. Demonstrated skills in organizing large scale events, planning and use of time management, and communication skills.

6. Demonstrated skills in conflict resolution, diplomacy, tact and the ability to manage confidential student/employee information with discretion, collaborative work style with faculty, staff and students.

• May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving:

https://www.maricopa.edu/about/careers/application-information#mvd

• Travel to campus during interview/selection process will be at candidate’s own expense
• MCCCD does not sponsor individuals for any type of work visas
• Will be required to travel or be assigned to all MCCCD locations
• May require travel or work at the Black Mountain campus
• May require numerous evenings or weekends
• May require prolonged periods of standing, sitting and viewing a computer screen
• May be required to lift or carry up to #25 lbs.

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Open until filled

• First review on Tuesday, February 7, 2023
• Note: Appplications received after the review date may not be screened

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.