ADMINISTRATIVE ASSISTANT UNDERGRAD PRGMS
Full Time
Chicago, IL 60660
Posted
Job description
Position Details
Position Details
Job Title
ADMINISTRATIVE ASSISTANT
Position Number
8100673
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Non-Exempt
Campus
Chicago-Water Tower Campus
Department Name
SCHOOL OF BUSINESS
Location Code
SCHOOL OF BUSINESS (02200A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
- Responsible for daily operations and administrative duties related to Quinlan’s undergraduate programs.
- Provides front desk support for the undergraduate programs dean’s office, including: associate dean, assistant dean, three academic advisors and student engagement associate director.
- Maintains electronic student files, responds to all phone calls and walk-in questions from students, faculty and staff.
- Coordinates appointment scheduling for students referred to Quinlan School of Business.
- Prepares correspondence to students, i.e. Dean’s list, internal transfers, academic status issues, etc.
- Supports the US/Europe Double Degree students with navigating university resources.
- Coordinates new and part-time faculty orientation two times a year.
- Coordinates writing intensive workshops as needed.
- Supports the associate director of student engagement as needed.
- Assist in the planning and execution of logistics for routine programs, special events and meetings, including: preparing material, scheduling and arranging meeting/event space and catering.
- Process invoices, payments, mail and shipments and monthly procard statements
- Maintain office supplies and troubleshoot issues related to office equipment
- Provide general administrative support to undergraduate deans, and academic advisors.
- Act as liaison to vendors.
- Assist with student registration as needed.
- Coordinates graduation applications and timely communication of graduation audits and status.
- Use LOCUS student information system, docfinity and other software to maintain student files.
- Assists finance /operations team with accounts payable requests as needed.
- Other duties as assigned.
Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
Some college required; bachelor’s degree strongly preferred. Three to five years of relevant experience in an office setting, some supervisory experience preferred. Equivalent combination of education and experience may be considered.
Certificates/Credentials/Licenses
NA
Computer Skills
Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database Software. Adept user of Internet, e-mail and other office automation systems.
Ability to learn LOCUS student information system and other software to assist with student files.
Ability to learn LOCUS student information system and other software to assist with student files.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
Physical Demands
None
Working Conditions
None
Open Date
11/28/2022
Close Date
Special Instructions to Applicants
COVID
-19 Vaccination Requirement
Loyola
requires all faculty, staff, and students to be COVID-19
vaccinated along with receiving the COVID-19 Booster vaccine when eligible. An
exemption for a qualified medical or religious reason may be submitted for review/approval.
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion
. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive
benefits
centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/22887
www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.