Administrative Assistant to Head of Upper School & Global Studies
Full Time
Bronx, NY 10471
$70,000 - $80,000 a year
Posted
Job description
Riverdale Country School is a Pre-K through grade 12 independent school in New York City committed to empowering lifelong learners by developing minds, building character, and creating community in order to change our world for the good. Riverdale seeks to reflect the diversity of the New York metropolitan area in its students, faculty, and staff. Diversity, Equity, Inclusion, and Belonging (DEIB) is the foundational core of community-building that supports the school’s mission and empowers all community members to be their whole selves and thrive- especially those who historically have been and continue to be marginalized because of their cultural, ethnic, racial, linguistic, national, gender, sexual, spiritual, or socioeconomic identities and their physical, mental, or emotional well-being. Riverdale enrolls about 1,200 students who collectively reside in 117 different zip codes. Approximately 44% of our student body identify as students of color.
We seek to employ people who engage in all aspects of work with a student-centered approach, an open mind, passion, and a willingness to support the greater community. At Riverdale we recognize that the work of DEIB is iterative and requires a consistent commitment. Ideal candidates display that commitment in their work and/or in their approach to teaching and learning.
Riverdale Country School is a preK - 12 day school in New York City that combines both traditional and innovative practices to provide an excellent Liberal Arts learning environment. Through our guiding principles - developing minds, building character and creating community - we aim to shape disciplined and flexible individuals who will change global and local communities for the good.
In supporting the Head of Upper School, the AA will perform the following duties:
- Coordinate logistics for school events such as parents day, graduation, etc
- Manage the calendar for the Head of Upper School including scheduling appointments that relate to the office
- Answer and direct phone calls
- Develop and maintain an electronic record keeping system to manage information
- Update and maintain office policies and procedures
- Interact with on campus and outside vendors to obtain supplies as needed
- Manage budgets by processing credit card payments and receipts
- Maintain contact lists
- Book travel arrangements, hotel accommodations etc for the Head of Upper School, other campus employees and visitors
- Provide general support to visitors
- Act as the point of contact for internal and external contacts of the school
In supporting the Global Studies program, the AA will perform the following duties, as needed:
- Facilitating meetings of the Global Studies Program
- Publicizing upcoming trips and meetings
- Communicating with school partners in and outside of the United States
- Communicating via email with students and families regarding program updates and requirements
- Shepherding visiting groups from other schools when they visit Riverdale
- Making arrangements or purchasing tickets for events or travel with and without the help of a travel agent
- Preparing, distributing and collecting all trip paperwork
- Keeping spreadsheets for trip spending and paperwork collection
- Arranging lunch tables for outside program visits
Requirements include:
- Minimum 2 years experience working in office support/management role
- Excellent communication, organizational, and project management skills, including the ability to follow through to completion on multiple simultaneous tasks or projects
- Excellent analytical and problem-solving skills, including a high degree of attention to detail
- Sufficient familiarity with relational databases to allow essential work: pulling attendance records, exporting grades, producing other reports as needed, etc.
- The ideal candidate has skills in working with the Google suite, including Google docs, Google sheets and Gmail, in addition to basic word processing skills
- Exceptional interpersonal skills and patience with and interest in high school students, parents, and faculty/staff
- Desire to learn and to stay abreast of emerging technologies
- Knowledge of Spanish or another language other than English is a plus!
- Willingness to seek joy in our shared work
The estimated annual salary range for this position is $70,000 - $80,000 per year.
To apply for this position, please click on the red “Apply for this Job” button. Please submit a resume and cover letter. If there are pronouns we should use in potential future communications, we invite you to share that information with us. For information about this position and all open positions, please visit the Careers page of Riverdale’s website.
Benefits of Full Time Work at Riverdale Country School
Working at Riverdale Country School is a purposeful and meaningful career choice that comes with many benefits including:
Transportation: Shuttle service is available to/from the 242nd St / Broadway subway station. Limited stops are also available near transit hubs in Manhattan including the Metro North Harlem Station and subway lines – 1, 2, 3, 4, 5, 6, N, Q, R, A, B, C, and D. If there is need in the community, we can also run a shuttle from the Henry Hudson Parkway / 246th St bus stop which connects to the #7, #10, and Express Buses to/from Manhattan.
Professional Development: A generous professional-development budget provides for conferences, skills training, and onsite training in areas such as mindfulness, coaching, and diversity, equity, inclusion, and belonging.
Grants and Stipends: All employees are eligible for Frankel Fellow grants, known as “passion grants,” which pay for enrichment activities. More than 120 grants have been made to faculty and staff since the program started in 2014. Stipends are available for coaching, affinity group facilitation, advising clubs with significant out-of-school time, and chaperoning trips (including global trips!).
Sabbatical: Full time teaching faculty are eligible for a sabbatical after 10 years of employment.
Health Benefits: Riverdale offers and subsidizes health, dental, and vision insurance. In addition, the school offers a flexible spending account through which employees can use pre-tax dollars to pay for health-related expenses.
Retirement: Employees are eligible to join our Defined Contribution retirement plan through TIAA. The school contributes 7% of an employee's annual salary to their retirement account.
Vacation: Riverdale Country School has a generous time-off policy for staff in addition to vacations afforded by the school calendar.
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