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Position: Administrative Assistant (Seasonal) Status: Temporary Full-time (August-December)

Department: Resource Development Number of Openings: 1
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United Way of Greater Milwaukee & Waukesha County changes lives and improves our community by mobilizing people and resources to drive strategic impact in health, education, and financial stability. United Way of Greater Milwaukee & Waukesha County invests in over 200 programs at over 100 local nonprofits and community wide initiatives that improve lives. In 2022, United Way raised over $58 million!

Summary:
United Way of Greater Milwaukee & Waukesha County is currently seeking an Administrative Assistant for our 2023 Community Campaign. Each fall, large numbers of area companies hold a workplace giving campaign for United Way. During this busy time, an Administrative Assistant can help United Way of Greater Milwaukee & Waukesha County with daily administrative tasks to make the campaign a success! This position starts with United Way on Wednesday, August 2 nd with thorough, and end their seasonal position on Tuesday, December 19 th with the close of the Community Campaign.

Why be a Seasonal Administrative Assistant?

• The connections you will make. During your time at United Way, you will be working with other United Way of Greater Milwaukee & Waukesha County staff and learning about many businesses and non-profits in our community.
• The fantastic learning opportunities that you’ll receive. This is a resume building experience - you’ll receive training and learn new skills.
• Strengthen your knowledge of community issues and organizations that address those issues and increase their confidence, executive presence, and leadership abilities!

Responsibilities and Essential Job Functions:

• Learn all about ANDAR – United Way’s donor database - and have a hand in data clean-up and maintenance projects.
• Work to create custom, pre-printed pledge forms for local companies’ workplace giving campaigns.
• Execute large mailings using mail merges in Word, printing letters and stuffing envelopes.
• Fulfill requests for company campaigns including additional materials, banners, tablecloths, and incentives, including United Way branded items, donated tickets and more.
• Attend and participate in weekly staff meetings, ongoing training sessions, United Way’s Community Campaign Kickoff and Campaign Closing Celebration.
• Some of these activities may change to accommodate virtual and hybrid campaigns.

Core Competencies:

Mission-Focused. The top priority for all United Way professionals is to create real social change understanding that improved lives is the end game. This drives their performance and professional motivations.
Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.

Additional Skills and Competencies:

• Accountability! You need to be committed to making our community campaign successful and to helping our local companies do well. This is accomplished by your commitment to providing excellent customer service and professional adaptability.
• Ability to work independently, but also a desire and ability to work as a team – willingness to learn new skills and share knowledge with others.
• Ability to multi-task, managing several projects at once by prioritizing and planning.
• Intermediate Excel skills are necessary to create and manipulate spreadsheets.
• Intermediate Word skills are required to performing mail merges.
• Adaptability and willingness to learn other computer programs such as ANDAR and web-based reports is also a key component of this role.
• Strong written and verbal skills are necessary to effective communication in all facets of our business.
• Adaptability to a fast-paced environment with very high demands.
• Ability to represent United Way of Greater Milwaukee & Waukesha County in a consistently professional manner.

Education and Experience Requirements:

• A high school diploma or equivalent.
• A commitment of 37.5 hours per week.

• The ability to lift up to 25 pounds (to deliver campaign materials) and to walk, sit and stand for extended periods.
• A valid driver’s license, reliable automobile and auto insurance coverage is preferred. Please note that if needing to drive on the job, mileage is reimbursed.
• 1 year of relatable work experience (performing administrative tasks in an office environment) is preferred or an internship/community service equivalent.

COVID-19 Protocol
United Way of Greater Milwaukee & Waukesha County mandates that all employees be fully vaccinated against COVID-19. For purposes of this policy, an employee is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (J&J) as well as timely boosters.
When requested, United Way will provide a reasonable accommodation/medical exemption for any disclosed medical condition or disability of a qualified individual or a sincerely held religious belief which prevents the employee from receiving a COVID-19 vaccination, provided the requested accommodation is reasonable and does not create an undue hardship for United Way and/or pose a direct threat to the health or safety of others in the workplace and/or to the requesting employee.

Equal Opportunity Employer
M/F/Disability/Vet
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.


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