Job description

The Transit Administrative Assistant provides administrative support across the Transit department.
Essential Responsibilities:

• Assists the Transit team with daily administrative needs.
• Provides customer service and sources information to questions amongst the department staff.
• Ensures compliance records are maintained in accordance with company policy.

Duties/Responsibilities:

• The administrator of file conversion to digital repository following city retention guidelines.
• Schedules and attends meetings as necessary for Transit Management.
• Assists with accounts payables as needed.
• Makes event, travel, and catering arrangements for the team.
• Assist in the purchasing, cataloging, and distribution of department uniforms
• Purchases necessary items for office and employee dorms.
• Assists in purchasing and cataloging first aid and safety equipment
• Performs organizational tasks as needed.
• Assists and tracks county Transit Sales Tax (TST) and Transit Demand Management (TDM) reimbursement packets.
• Prepares reports related to system services, costs, payroll, work hours, miles logged, expenditures, fuel use, maintenance, overall progress, etc. as requested
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work well under deadlines and pressure.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite including Excel or related software.

Preferred:

• Associate degree (or equivalent experience) in business, office management, or related field

Education and Experience:

• High school diploma or equivalent required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Must be able to lift, push, pull, carry, balance, bend, crouch, and kneel to carry work-related supplies and equipment and to inspect vehicles.

Job Type: Temporary

Pay: $16.00 - $20.00 per hour

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