Position Description:

The Dean's Office of the College of Engineering seeks culturally and professionally diverse candidates to apply for the position of Administrative Assistant. Since its inception in 1996, the Virginia Commonwealth University College of Engineering has brought innovative, real-world engineering education to Central Virginia. Comprised of five different departments plus the Dean’s office, the College of Engineering enrolls more than 1,700 undergraduate and 250 graduate students in several degree programs supported by approximately 550 full-time, part-time, and student employees. As part of a premier research university known for tenacity, love of the city of Richmond, and commitment to diversity and access, the College of Engineering values the significant and positive impact of our people and ideas in the promotion of regional and global prosperity involving research and life sciences

This position will serve as the first point of contact to the College of Engineering Dean’s Office. This position reports to the Executive Coordinator to respond to assignments and projects from management.

Specific duties include:

• Providing quality service to visitors to the Dean’s Office by maintaining a polite and professional communication in person, via phone, e-mail and mail while being attentive to confidentiality and personal integrity.
• Exercises initiative and independent judgment in supporting the Dean’s Suite.
• Addressing inquiries in a timely manner with a sense of urgency along with the ability to anticipate the needs of others to ensure a positive experience.
• Manage all front desk operations and provides multiple administrative duties to the office, including, but not limited to: answering, screening, and directing phone calls, copying, collating, faxing, and other document assistance, production of materials, monitoring office supplies, and deliveries as required.
• Managing the calendars, travel, and meeting scheduling for our associate deans and executive directors.

Minimum Qualifications:

• A high level of maturity, and a warm, welcoming attitude with a background in customer service is essential.
• This position requires an individual with strong communication skills, strong organizational skills, demonstrated administrative and interpersonal skills.
  
• Experience in sophisticated office systems, specifically Microsoft Office and Google suite products.
• The College of Engineering supports a diverse faculty, staff, and student environment. The candidate will
  demonstrate experience that shows their commitment to fostering such an environment.
• Responsible, mature, selfstarter, with the ability to handle sensitive/confidential matters with a friendly and professional tone is required.
• Previous experience in similar administrative positions is required

Preferred Qualifications:

• College degree is preferred or equivalent combination of education and work experience.
• Experience working at a higher education institution is strongly preferred.

Additional Information:

FLSA Status: Non-Exempt

ORP Eligible: No

The College of Engineering’s mission is to create and grow a diverse community of exceptional students, faculty, staff, alumni, and industry partners that strive to create a common future for all where innovative, sustainable, and equitable solutions to global engineering challenges are realized for the benefit of this generation and future generations. Additional information about the department’s programs and faculty may be found at https://egr.vcu.edu/about/dean/

Salary Range: $35,000 - $45,000

Position Details:

Department: Dean's Office College of Engineering
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt

Contact Information:

Contact Name: Sierra Cloud

Contact Email: cloudse@vcu.edu

Contact Phone: