General Description

Administrative assistants perform support activities for staff members. Administrative assistants are engaged with multiple administrators and staff members to communicate, facilitate, manage, and use technology for internal/external service delivery duties. The duties include: facilitating work flow; having strong verbal and written skills; creating and maintaining office suite technology; collaborating and problem-solving; support internal/external information gathering and analysis; completing internal budgetary development, execution, and analysis; completing reports and documents promptly; and having the technology skill sets such as software, phone, copier, printer, and fax machines. Each Agency employee is expected to further the mission of the Agency by serving on committees, working on projects, joining leadership groups and other activities as determined by the Agency and their supervisor.

Responsibilities

Provide high-quality office administrative support:

• Set and execute work flow routines, especially communications, in a prompt and timely manner.
• Facilitate and trouble-shoot technology/software applications including other technology such as phones, copiers, printers, fax machines, and so on.
• Establish an efficient clerical system for processing and maintaining current records.
• Provide high quality customer service internally and externally.
• Collaborate and problem-solve.
• Assist in preparing, monitoring, and reconciling budgets.
• Manage the meetings, appointments/calendars, schedules, and work flow for designated work groups.
• Draft correspondences and communications for designated work groups.
• Support the completion of reports/documents and follow appropriate formats.
• Maintain appropriate confidentiality of all matters.
• Other duties as assigned.

EEO Statement:

Mississippi Bend Area Education Agency reaffirms its commitment to provide equal employment opportunities to applicants and employees without regard to race, color, creed, gender identity, marital status, sex, sexual orientation, national origin, religion, age, socioeconomic status, or disability.