Job description
DUTIES AND RESPONSIBILITIES:
Communicates regularly with management and operational staff.- Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
- Maintains accurate work and appointment schedules.
- Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
- Creates agenda and record notes for interdisciplinary team’s weekly conference.
- Maintains all employee files including memos and evaluations.
- Types and word-processes facility reports, documents, memos, correspondence, etc.
- Maintains appropriate department files of reports, correspondence, memos etc.
- Maintains facility’s electronic files.
- Develops and maintains a filing system for facility documents.
- Prepares folders for new files and files folders in a timely and correct manner.
- Retrieves files upon request.
- Answers phones in a professional manner, screens calls, directs calls to appropriate person and takes accurate, complete messages when necessary.
- Orders office and program supplies.
- Sorts, opens and distributes mail.
- Performs other duties as requested.
QUALIFICATIONS
:
- Must have a Bachelors Degree
- Able to work 8:00am to 4:00pm or 9:00am to 5:00pm
- Proficient in Microsoft word, excel, and PowerPoint
- Working knowledge of OASAS, OMH, DEA, and CARES
- Working knowledge of Joint Commission
- Writing skills MUST be excellent
- Must be able to travel from both 250 Grand Concourse to The Briarwood Headquarters, you will spend the majority in the Bronx.
- 5 years of Administrative experience working with Senior Executive
- Must be able to organize and multitask
- Must have working experience of Adobe and Visual
- Must have experience
- Drivers’ license preferred
- Degree or certification in Project Management strongly preferred but not required.
SKILLS AND EXPERIENCE:
Computer proficiency with good working knowledge of Microsoft Office Software (i.e. Excel, PowerPoint, Word, Outlook)- Must have excellent communication, writing, filing skills.
- Must have excellent interpersonal skills.
- Must have excellent organizational skills.
- Must have the ability to prioritize/time to meet deadlines.
- Must have the ability to work independently and as a team.
- Able to read, write, understand and speak English.
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