Job description
The purpose of the Administrative Assistant is to efficiently purchase facility supplies and services by issuing purchase orders, entering timely receipts into Oracle, manage account payables for invoicing, maintenance data system and purchasing records according to internal audit guidelines. Provide general administrative support to all plant functions.
- Purchase facility parts, supplies, and services, issue purchase orders (POs).
- Process receiving transactions (match packing slip to invoice and enter receiving transaction in Oracle)
- Provide administrative support for accounts payable for non-metals, metals, and freight.
- Enforce company account payables/purchasing policies and procedures
- Resolve discrepancies on unmatched invoices/transactions or erroneous requests for payments through collaboration with internal and external sources
- Complete, submit and file AP documents
- Monitors plant costs for supplies and maintaining monthly spend spreadsheet
- Update & maintain plant freight tracker, reconcile and distribute reports as required
- Backup Customer Service Representative as needed
- ISO administrative responsibilites
- High school diploma required. Associates degree preferred.
- Proficiency in all Microsoft Office products.
- Experience with Oracle and computerized maintenance management system preferred.
- Ability to effectively communicate, problem solve, and multi-task. Must be able to influence and work with all levels of employees.
- Excellent interpersonal, written and verbal communication and organizational skills are essential.
- Proven ability to function successfully with minimal supervision.
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