JOHNSTON COUNTY SCHOOLS

Vacancy Notice

TITLE: Administrative Assistant

FLSA STATUS: Non-Exempt

QUALIFICATIONS: Associate Degree or High School Diploma with at least three years of experience. Broad base of experience in office operations. Must possess excellent interpersonal skills. Ability to follow detailed written and oral instructions. Must be competent in computer/technology skills. Must possess excellent organizational skills.

JOB GOAL: To support the goals and vision of Johnston County Public Schools

REPORTS TO: Assistant Superintendent of Administration and Auxiliary

Services

DUTIES AND RESPONSIBILITIES:

Principals/Schools

• 
  Coordinate subpoenas with Board Attorney
• Coordinates custody orders for JCPS

Administrative

• 
  Communicate daily via telephone and in person with parents who have concerns regarding their children
• Communicate with Johnston County Emergency Management
• Gather and process agenda items for monthly department meetings
• Update forms/publications, as needed, and order miscellaneous printing such as inclement weather flyers, bus rules, reassignment forms, etc.
• Coordinate the student suspension process
• Coordinate student suspension training sessions
• Maintain student suspension databases
• Coordinate and record student suspension appeal hearings
• Verify timelines and due process procedures relative to student suspensions
• Explain board policies and procedures to parents and students
• Coordinate Choice Plus student referrals with parents and homeschools
• Coordinate and verify Disciplinary Data Collections
• Assist with parent grievances and student appeals
• Coordinate, review, and collect the Office of Civil Rights Report
• Prepare end-of-year Suspension Reports
• Coordinates Student Reassignment and tuition process.
• Complete various clerical duties as assigned
• Assist with the daily operations of Administrative Services
• Complete other duties as assigned

PHYSICAL REQUIREMENTS:

Must be able to physically perform the basic life operational functions to perform the job of an administrative assistant.

SPECIAL REQUIREMENTS:

Must be able to communicate well with parents who have concerns regarding their children’s education. Must be able to communicate well and maintain good, professional relationships with principals and others.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.