Job description

General Job Description:

Seeking an experienced office manager for Carpenters Local Union 665. Responsibilities include but are not limited to bookkeeping, database management, records management.

Major Duties and Responsibilities:

• Oversee all administrative duties in the office and ensure that office is operating smoothly
• Support Union staff in meeting their organizational objectives
• Handle all accounting functions including accounts receivable and payable, cash handling, annual budget process, supporting annual independent audit, account reconciliations as well as monthly and ad hoc financial reporting
• Support recruiting efforts and respond to all applicants
• Maintain accuracy of electronic member databases and create routine and ad hoc reports
• Maintain all records according to prescribed records retention requirements
• Draft and/or edit correspondence and meeting minutes; process member communications as required
• Maintain and create new forms as necessary
• Process incoming applicants, and on-board and process new members
• Assist in organizing member events within approved budget
• Identify opportunities for process and office management improvements
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars
• Perform receptionist duties such as greeting visitors and answering phone calls
• Receive and sort incoming mail
• Manage office supplies inventory and place orders as necessary
• Handle all responsibilities in accordance with prescribed requirements

Qualifications:

• 2-5 years of work experience in an administrative/office management role
• Must be proficient with QuickBooks, Microsoft Office products, database management
• Must have exceptional attention to detail, strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be able to work both as a team player and independently
• Must be dependable
• Must be able to attend periodic in person financial training at our International Training Center in Las Vegas NV (*all travel paid)

Benefits:

• Paid-time-off
• Flexible Schedule

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Parental leave

Schedule:

• 5x8
• 8 hour shift
• No nights
• No weekends

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