Job description
Administrative Assistant
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Manager as needed.
Job Duties:
- Assist the Operations Manager and Office/HR Manager with any admin duties.
- Conduct and answer phone calls/emails & door access intercom system.
- Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
- Verify and create schedules and hourly reports for staff in EPAY.
- Track daily missed punches and communicate with staff members to get them corrected.
- Maintain files and documents organized for easy management access.
- Mail checks for hourly employees.
- Complete and send off Employee change forms.
- Assist managers with ordering supplies.
- Complete New hire packet information and Orientation presentation with any new hires. Process I9 for New hires.
- Schedule and assist in training/orientations for new employees as needed.
- Create new employee personnel folders, and maintain all employee files.
- Sign employees up for Doculivery and Direct Deposit.
- Complete employment verification requests.
- Assist managers/HR staff with unemployment claims.
- Forward Garnishments.
- Assist hourly employees with any questions or concerns.
All duties are subject to change and are not limited to the above descriptions based on customer and ABM needs.
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